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- Tasks: Assist with billing, invoicing, and shipping information while providing advanced office support.
- Company: Join UPS, a Fortune Global 500 leader known for innovation and a rewarding culture.
- Benefits: Enjoy a permanent position with opportunities for growth and ongoing training.
- Why this job: Be part of a dynamic team that values skill and passion, making a real impact.
- Qualifications: Good education, PC skills, and 5 years of office experience required; freight-forwarding experience is a plus.
- Other info: Weekend cover is required once every three weeks.
The predicted salary is between 24000 - 36000 £ per year.
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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowu2014people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
**Job Summary**
UPS-SCS Team are contracted to manage the Spirit account on their behalf and based on site in Spiritu2019s Airport Road facility, working closely with senior management level down through all the staff levels.
Populate billing/invoices via excel spreadsheets
Update UPS-SCS tracking system/costs
Check/update shipping information
Invoicing / Billing
Replying to emails
Monitoring/arranging urgent shipments.
1 in 3 Weekend Cover required
**Responsibilities:**
Prepares reports/presentations.
Performs analysis using various software packages and databases (e.g. MS Access).
Provides advanced office support knowledge and skills.
Prepares and/or coordinates information for internal and external contacts.
**Qualifications:**
* A good level of education
* Competent in using a PC / Excel, Word etc. Web-sites
* Minimum 5 years general office experience
* Although not necessary, some freight-forwarding experience would be an advantage, however all training will be given/on-going
* Can work on their own initiative once fully trained.
* Spirit are very demanding, given that, a strong personality would definitely be an advantage.
* Excellent attendance history.
**Employee Type:**
Permanent
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Air Admin Assistant I employer: UPS
Contact Detail:
UPS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Air Admin Assistant I
✨Tip Number 1
Familiarise yourself with the UPS-SCS operations and the Spirit account. Understanding their specific needs and challenges will help you tailor your approach during interviews and discussions.
✨Tip Number 2
Brush up on your Excel skills, especially in creating and managing spreadsheets for billing and invoicing. Being able to demonstrate your proficiency in this area can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous office experience and how it relates to the responsibilities of the Air Admin Assistant role. Highlight any instances where you've worked independently or managed urgent tasks effectively.
✨Tip Number 4
Showcase your strong personality and ability to handle demanding situations. Think of examples from your past work where you've successfully navigated challenges, as this will resonate well with the expectations of the role.
We think you need these skills to ace Air Admin Assistant I
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and qualifications required for the Air Admin Assistant I position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your general office experience and any specific skills related to invoicing, billing, and using software like Excel. Mention any freight-forwarding experience if applicable, as it could give you an edge.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your personality and passion for the role. Explain why you are a good fit for UPS and how your skills can contribute to their team, especially in managing the Spirit account.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the administrative role.
How to prepare for a job interview at UPS
✨Showcase Your Excel Skills
Since the role involves populating billing and invoices via Excel, be prepared to demonstrate your proficiency with the software. You might be asked to solve a problem or create a simple spreadsheet during the interview.
✨Highlight Your Office Experience
With a minimum of 5 years of general office experience required, make sure to discuss your previous roles and how they relate to the responsibilities of the Air Admin Assistant I position. Use specific examples to illustrate your skills.
✨Demonstrate Strong Communication Skills
As the job involves replying to emails and coordinating information, it's crucial to show that you can communicate effectively. Practice articulating your thoughts clearly and concisely, as this will reflect your ability to handle internal and external contacts.
✨Prepare for Situational Questions
Given the demanding nature of the Spirit account, be ready to answer situational questions that assess your problem-solving abilities and how you handle pressure. Think of examples from your past experiences where you successfully managed urgent tasks or difficult situations.
