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- Tasks: Support students with FSM, vouchers, and uniform requests while ensuring accurate record-keeping.
- Company: Join a dedicated team focused on enhancing student welfare and support.
- Benefits: Gain valuable experience, develop administrative skills, and contribute to student success.
- Why this job: Make a real difference in students' lives while building your career in education administration.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Opportunity for professional development and growth within a supportive environment.
The predicted salary is between 24000 - 36000 £ per year.
Admissions & Free School Meals (FSM) Administration
- Ensure all new starters are correctly set up for FSM during the pre-admissions process.
- Request and process Movers Forms for students transferring from other schools outside of East Sussex.
- Maintain the AnyComms list, including:
- Cross-checking with internal reporting to identify any students not yet captured.
- Preparing Movers Forms for unidentified students and notifying the local authority of leavers.
HUGGG Voucher & Financial Support Administration
- Work collaboratively with the Finance Officer to manage HUGGG voucher distribution.
- Update AnyComms lists with new starters, leavers, dual-registered students, and legal name discrepancies.
- Issue communication to parents via Edulink regarding voucher distribution dates.
Uniform & Resource Support
- Process uniform support requests received from Heads of Year, tutors, or via the Pastoral team.
- Prepare and send confirmation letters to parents and Monkhouse (uniform supplier).
- Provide administrative oversight to ensure the process runs effectively and consistently.
Purchase Orders & Financial Tracking
- Raise purchase requisitions for approval from the appropriate manager.
- Source required items (e.g., revision guides), ensuring accuracy and value for money.
- Collate receipts and create POs for interim support such as temporary bus fare, uniform purchases, lockers, or other individual student needs.
- Maintain spreadsheets tracking expenditure across uniform, resources, tutoring, and LAC-related costs.
Looked After Children (LAC) Administration
- Provide comprehensive administrative support for all LAC students, ensuring compliance with statutory requirements across East Sussex, West Sussex and Kent, each with their own PEP formats and portals.
- PEP Meeting Preparation (3 per year per student):
- Send out teacher feedback forms two weeks before meetings; collate responses and transfer into the required Word/PEP documents, adapting formats as needed for each local authority.
- Gather Student Voice paperwork and SDQ questionnaires when required from key workers and input these into the relevant portals.
- Compile student data including achievement points, behaviour records, detentions, academic reports, SEN reports, tutor and HOY reports.
Meeting Participation
- Attend PEP meetings, record detailed notes, and upload them to the relevant portals.
- Update PEP sections relating to progress, targets, and outcomes as directed by the Designated Teacher.
- Support Requests for tutoring and resource funding.
- Coordinate with Finance to raise invoices for tutoring or support packages, ensuring all sessions are tracked and logged.
- Maintain tutoring spreadsheets using information from teacher overtime sheets.
- Track all LAC-related expenditure to ensure transparency and accountability.
- Provide additional data or reports as required for other LAC meetings throughout the year.
General Duties
- Maintain accurate digital records and ensure documents are stored correctly.
- Work closely with the Designated Teacher, Finance Office, and external agencies.
- Handle sensitive information with high levels of confidentiality and professionalism.
Performance Management
- Participating in the Academy's arrangements for performance management, professional development and the Academy's arrangements for quality assurance and internal verification.
- Attend relevant CPD opportunities.
Administration Assistant (Pupil Premium & Looked After Children) employer: Uplands Academy
Contact Detail:
Uplands Academy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant (Pupil Premium & Looked After Children)
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work with Pupil Premium and Looked After Children. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent initiatives. Show us that you’re genuinely interested in their mission and how you can contribute to their goals.
✨Tip Number 3
Practice common interview questions related to administration and support roles. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration Assistant (Pupil Premium & Looked After Children)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific responsibilities of the Administration Assistant role. We want to see how you can contribute to our mission, so don’t hold back!
Showcase Your Attention to Detail: Given the nature of the role, it’s crucial to demonstrate your attention to detail in your written application. Use clear examples from your past experiences where you’ve successfully managed administrative tasks or maintained accurate records.
Be Professional Yet Approachable: While we appreciate a friendly tone, remember to maintain professionalism in your writing. This balance will show us that you can communicate effectively with both colleagues and parents, which is key for this position.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Uplands Academy
✨Know Your Stuff
Make sure you understand the key responsibilities of the Administration Assistant role, especially around FSM and LAC administration. Familiarise yourself with the processes mentioned in the job description, like handling Movers Forms and managing HUGGG vouchers. This will show that you're genuinely interested and prepared.
✨Show Your Organisational Skills
Since this role involves a lot of administrative tasks, be ready to discuss your organisational skills. Bring examples of how you've managed multiple tasks or projects in the past. You could even mention specific tools or methods you use to keep everything on track, like spreadsheets or task management apps.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, such as dealing with sensitive information or coordinating with different teams. Think of scenarios from your past experiences where you successfully navigated similar challenges, and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. This could be about the team you'll be working with, the challenges they face, or how success is measured in this role. It shows that you're engaged and thinking about how you can contribute to their goals.
