Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate maintenance works and support operational teams to ensure facilities run smoothly.
- Company: Join a well-established local business with a strong community reputation.
- Benefits: Full-time hours, supportive team culture, and opportunities for skill development.
- Why this job: Make a real difference in a hands-on role within a close-knit team.
- Qualifications: Strong organisational skills and a problem-solving mindset are essential.
- Other info: Enjoy a stable working environment focused on teamwork and continuous improvement.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a dedicated Facilities Administrator to support the maintenance and operational needs of our clients. They will assist in ensuring that all facilities operated and serviced by UPC consistently operate to the highest standards of presentation and safety and that all customers receive excellent service.
About UPC: Fast, reliable and professional facilities management and pest control across the UK. From pest control for homes and businesses to refurbishment, compliance testing, and property maintenance, we keep properties safe, fit for purpose and operational. We are a well-established local business with a strong reputation for delivering reliable, high-quality services to our community. Operating locally for many years, we have built long-standing relationships with customers who value our professionalism, consistency, and friendly approach. Our success is driven by a dedicated team who take pride in their work and support one another in a respectful, collaborative environment.
As a locally owned and operated business, we offer a close-knit workplace where individual contributions are recognised and valued. We believe in practical solutions, clear communication, and maintaining high standards across everything we do. Our team culture is hands-on and supportive, making this an ideal opportunity for someone who enjoys being part of a smaller organisation where their role truly makes a difference.
We are committed to providing a positive and stable working environment, with a focus on teamwork, reliability, and continuous improvement. Employees are encouraged to develop their skills, take initiative, and grow with the business as we continue to evolve and expand our services throughout the UK.
Duties:
- Coordinate planned and reactive maintenance works across multiple client sites
- Log, track, and manage jobs and quotes from start to finish
- Liaise with technicians, subcontractors, clients and management staff
- Schedule works to meet SLAs and contractual requirements
- Monitor job progress and ensure timely completion
- Maintain accurate records, reports, and documentation
- Support operational teams with day-to-day facilities issues
- Assist with the planning and coordination of clients’ Planned Preventative Maintenance (PPM) schedules
- Assist the team with ensuring the company meets their health and safety requirements
Experience:
- Proven experience working in an administrative role
- Excellent organisational skills with the ability to prioritise tasks effectively
- Problem-solving mindset with attention to detail
- Customer service experience is desirable to ensure positive interactions with customers and suppliers
- Proficiency in MS Office (Outlook, Teams, Word & Excel)
- Fluency in English, both written and spoken, for clear communication
- Previous experience in a facilities company is desirable but not essential, however must be willing to learn via both team members and online learning
- Knowledge of health and safety regulations related to facilities management is desirable but a willingness to learn is key
Additional Information:
This is a full-time position (37.5 hours per week) working 9am until 5pm in our Gedling office. The role holder may be required to cover for the absence of colleagues through sickness or annual leave.
Facilities Administrator in Nottingham employer: UPC Group
Contact Detail:
UPC Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on openings at UPC or similar companies.
✨Tip Number 2
Prepare for interviews by researching UPC's values and services. Show us that you understand our commitment to high standards and customer service. Tailor your responses to highlight how your skills align with our mission and culture.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to facilities administration and customer service. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our close-knit team at UPC.
We think you need these skills to ace Facilities Administrator in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant administrative experience to show us you're the right fit for the Facilities Administrator role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about facilities management. Share specific examples of how you've tackled challenges in previous roles, especially those that demonstrate your problem-solving mindset and customer service skills.
Show Off Your Tech Skills: Since proficiency in MS Office is key, mention any specific projects or tasks where you've used Outlook, Teams, Word, or Excel effectively. This will help us see how you can hit the ground running in our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at UPC Group
✨Know Your Stuff
Before the interview, make sure you understand the basics of facilities management and the specific duties of a Facilities Administrator. Brush up on health and safety regulations and be ready to discuss how your organisational skills can help keep operations running smoothly.
✨Showcase Your Customer Service Skills
Since customer service is key in this role, think of examples from your past experiences where you’ve gone above and beyond for clients. Be prepared to share these stories during the interview to demonstrate your commitment to excellent service.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage multiple tasks or resolve issues under pressure. Highlight your attention to detail and how you prioritise tasks effectively.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, ongoing training opportunities, or how success is measured in the role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
