We are seeking an organised, proactive, and collaborative PA/Administrator to join our unified “Chem-Env” Professional Services Administration Team, working across both the Department of Chemistry and the Department of Environment & Geography.
In this role, your primary focus will be providing high-quality personal assistant support to the Head of Department in Chemistry. Working within a supportive, friendly team, you will also collaborate with our part-time PA in Environment & Geography and other “Chem-Env” team members to provide cross-cover and administrative support across both departments when needed.
Key Responsibilities
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Executive & PA Support: Proactively manage complex diaries, arrange meetings, prepare meeting documents, and coordinate travel and accommodation.
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Communications & Triage: Act as a first point of contact for enquiries, manage shared departmental inboxes, and help prepare regular communications like departmental newsletters.
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Team Collaboration: Work alongside team members to support departmental events, HR, and financial administration processes, contributing to process continuous improvement.
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Web & Documentation: Help keep departmental staff webpages and administrative documentation up to date.
Working Environment & Location
Both departments are based on Campus West. This is an in‑person position where all contracted hours (18.5 hours/week) are worked on campus. Being physically on‑site is essential to provide direct, daily operational support to the Heads of Department and key stakeholders.
We are deeply committed to creating an inclusive, accessible, and supportive environment where every colleague can thrive. The Department of Chemistry holds an Athena Swan Gold Award, and Environment & Geography holds an Athena Swan Silver Award, reflecting our active dedication to gender equality and inclusive workplace culture.
Informal Enquiries
For an informal discussion about the role, please contact Lucy Orange, Administration Manager (Chemistry and Environment & Geography), at lucy.orange@york.ac.uk.
PA / Administrator employer: University of York
The University of York is an exceptional employer, offering a supportive and inclusive work environment within its Legal Services team. With flexible working arrangements, opportunities for professional growth, and a commitment to equality, employees can thrive both personally and professionally while contributing to meaningful legal work that impacts the university community. Located on a vibrant campus, the university fosters a culture of collaboration and innovation, making it an attractive place for talented solicitors to advance their careers.
