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- Tasks: Be the go-to person for financial queries and support invoicing processes.
- Company: Join the University of York, a diverse and inclusive workplace.
- Benefits: Flexible working hours, part-time role, and a supportive environment.
- Why this job: Gain valuable experience in finance while making a real impact.
- Qualifications: Experience in administrative or financial processes and strong communication skills.
- Other info: Opportunity to work in a dynamic team with career growth potential.
The predicted salary is between 30000 - 40000 £ per year.
As a Finance and Income Administrator, you will be the first point of contact for financial income queries and requests. You will play a key role in the Centre's financial month end processes by preparing project timesheet data for invoicing to project funders, and supporting invoice and journal preparation.
Key Responsibilities:
- Coordinating and undertaking auditable processes for expense claim forms, cash proforma, year‑end accruals, core Centre workorder requests, raising adhoc invoice requests and new customer requests.
- Monitoring and processing postgraduate funding requests for research training support grants.
- Providing cover for the SEI York Finance Administrator when required, including being a second purchase card holder for the centre.
- Monitoring and processing income, expenditure and payments across Centre accounts.
- Maintaining an auditable financial filing system, accurately recording and processing financial transactions.
- Acting as the main finance system user; running queries/reports and answering staff queries as required; carrying out the finance functions and advising other Agresso users in the team; ensuring effective housekeeping of the Agresso finance system.
This is a part‑time post working 18.50 hours a week on a fixed‑term contract for 12 months.
Requirements & Qualifications:
We are looking for an enthusiastic, diligent and adaptable individual who has a thorough knowledge of administrative and/or financial processes and procedures and who has prior experience of working in a busy office environment. This role will appeal to someone who enjoys a variety of tasks, is proactive and can work and communicate well with others. You will need to work to a very high degree of accuracy and manage your own priorities.
Equal Opportunities:
The University of York is committed to a diverse and inclusive workforce. We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background who are underrepresented at the University. We also offer family‑friendly, flexible working arrangements. As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum essential criteria for each position will be offered an interview. Read more about the University of York's commitments under the Disability Confident scheme.
Finance and Income Administrator employer: University of York
Contact Detail:
University of York Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Income Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for a Finance and Income Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your financial processes knowledge. Be ready to discuss your experience with invoicing, expense claims, and financial systems like Agresso. Show us that you’re not just a fit for the role, but the perfect match!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the position. It keeps you fresh in their minds and shows your enthusiasm.
✨Tip Number 4
Apply through our website for the best chance at landing that role! We love seeing applications directly from candidates who are keen on joining our team. Plus, it makes it easier for us to keep track of your application.
We think you need these skills to ace Finance and Income Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with financial processes and administrative tasks. We want to see how your skills match the specific responsibilities mentioned in the job description.
Show Your Enthusiasm: Let your passion for finance and administration shine through! We love candidates who are proactive and adaptable, so share examples of how you've tackled challenges in previous roles.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key achievements stand out.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at University of York
✨Know Your Numbers
As a Finance and Income Administrator, you'll be dealing with financial data daily. Brush up on your knowledge of financial processes and terminology before the interview. Be ready to discuss how you've handled financial queries or prepared invoices in previous roles.
✨Show Your Organisational Skills
This role requires a high degree of accuracy and the ability to manage multiple tasks. Prepare examples that showcase your organisational skills, such as how you prioritised tasks in a busy office environment or maintained an auditable filing system.
✨Be Proactive in Your Approach
The job description highlights the need for someone who is proactive. Think of instances where you took the initiative to improve a process or solve a problem. Share these examples during your interview to demonstrate your proactive mindset.
✨Communicate Clearly
Effective communication is key in this role, especially when answering staff queries. Practice explaining complex financial concepts in simple terms. This will show your ability to communicate well with others, which is crucial for the position.