At a Glance
- Tasks: Coordinate operations, manage meetings, and maintain relationships with staff and partners.
- Company: Join a vibrant university environment focused on collaboration and growth.
- Benefits: Flexible hours, competitive pay, and opportunities for professional development.
- Other info: Exciting chance to grow your career in a supportive and engaging atmosphere.
- Why this job: Be the backbone of operations and make a real difference in a dynamic setting.
- Qualifications: Strong organisational skills and ability to work well with diverse teams.
The predicted salary is between 30000 - 40000 £ per year.
The Operations Coordinator will proactively develop and maintain relationships with permanent staff, student staff, university staff, and external partners as agreed.
Responsibilities
- Organise the annual calendar of staff, team and committee meetings.
- Ensure minutes and action points are recorded and distributed.
- Monitor the diaries of the Strategic Leadership Team and Sabbatical Officers to maintain calendar consistency.
- Contribute to the development of SU facilities, particularly health and safety and building matters.
- Liaise with other staff in the SU and university on administrative matters.
- Assist in the preparation of papers and be responsible for distributing agenda, minutes and accompanying documents.
- Record and distribute monthly Key Performance Indicators (KPIs) and coordinate team objective setting.
- Assist the Head of Finance and Operations with external regulation updates (e. g., Companies House, Charity Commission).
- Provide assistance and support to Board members regarding minutes, papers and trustee‑specific issues.
- Manage general operational and facilities matters in collaboration with commercial colleagues.
- Assist the management team in preparing contracts with external bodies.
- Address information and data requests from the university.
- Coordinate reporting of accidents and incidents and take appropriate action.
- Develop and maintain internal quality standards in line with relevant policies and procedures.
- Coordinate the policy and procedure library, review and maintain it, and assist in drafting policies.
- Provide administrative support to new starters (IT accounts, Zonal, ID cards, laptop, keys, staff number) and ensure leavers return equipment satisfactorily.
- Oversee access to relevant systems, maintaining records and reports.
- Assist university staff with IT equipment provision, tagging, and asset recording.
- Maintain records for staff HR issues and coordinate with external HR consultants as necessary.
- Maintain records of mandatory and other training.
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Operations Coordinator in Wolverhampton employer: University of Wolverhampton
The University of Wolverhampton is an exceptional employer, offering a dynamic work environment where legal professionals can thrive. With a focus on employee growth and development, the university provides opportunities to engage in meaningful projects that shape the future of higher education. Enjoy the benefits of hybrid working, a competitive salary, and a supportive team culture that values collaboration and innovation.
Contact Details:
University of Wolverhampton Recruitment Team
We think you need these skills to ace Operations Coordinator in Wolverhampton
Relationship Management
Meeting Organisation
Minute Taking
Diary Management
Health and Safety Knowledge
Administrative Coordination
Document Preparation
