At a Glance
- Tasks: Provide administrative support and coordinate communications within the Life Sciences School Support Team.
- Company: Join a dynamic team at the University of Warwick, focused on customer service and proactive solutions.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Other info: Enjoy a varied role where no two days are the same, with excellent career development opportunities.
- Why this job: Be part of a vibrant team, organising events and improving systems in a busy school setting.
- Qualifications: Experience in customer service and administration, with strong organisational and interpersonal skills.
The predicted salary is between 26707 - 30378 € per year.
We are seeking to appoint an organised, IT literate and forward‑thinking Senior School Support Assistant to provide administrative support within the busy Life Sciences School Support Team. This is a varied and interesting role which entails delivering professional support services to a wide range of internal customers including coordinating various School‑side communications tasks.
Administrative tasks include maintaining a number of resource email accounts and a range of records such as departmental lists, telephone lists, multi‑occupancy office and locker arrangements. The school services team helps to provide office facilities, resources and access for a range of staff, therefore this role includes ensuring smooth operations of provision (including for new colleagues and those transferring to new roles and spaces) and liaising with Estates.
No one day is the same in the School Services Team! We organise a variety of events during the course of the year, whether these are staff social events, high profile fundraising events, small exhibitions in the atrium or providing refreshments for symposiums, whole school meetings and seminars. There will be opportunity to ‘own’ the provision of events, to introduce new systems and to shape how we operate more efficiently.
The most recent addition to the role, hence the grading of this post, is to provide communications support. This includes responding to comms queries, the co‑production of SLS’s monthly newsletter, managing photo storage including consent, maintaining and producing webpages using Sitebuilder and some annual support such as updating SLS’s Induction Booklet and the end of year slide deck for social events.
We are a small team, so the role also involves physical work including moving some furniture items, tables, parcels, erecting posterboards etc. Good planning, organisational and interpersonal skills are therefore key especially as the role will support the wider team including SLS Reception cover during absence of receptionists, and regular lunchtime slots, and in administering the visitor’s process.
This is a fantastic opportunity to work in an environment that wishes to be at the forefront offering customer focussed, proactive services.
We will be looking for experience in customer facing and administrative roles and for someone who is approachable and really motivated to help people. With a professional and proactive, can‑do collaborative approach you will have a particular penchant for improving systems and procedures, to reduce the ‘red tape’, seeing continuous improvement as an every‑day feature of the role. You will have the ability to prioritise tasks and be a versatile team player, able to communicate well with people at all levels, working to achieve the best outcomes on your own and as well as part of a number of teams. You’ll be organised, calm and smiling your way through the day, looking forward to your next task to tick off your list or the next project to co‑ordinate!
Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick’s jobs pages.
£26,707 to £30,378 per annum
Senior School Support Assistant (110656-0326) in Coventry employer: University of Warwick
The University of Warwick is an exceptional employer, offering a dynamic and supportive work environment for the Senior School Support Assistant role. With a strong emphasis on professional development, employees benefit from opportunities to enhance their skills while contributing to a vibrant community that values collaboration and innovation. Located in a thriving academic setting, staff enjoy a variety of engaging events and a culture that prioritises customer-focused services, making it a rewarding place to grow your career.
StudySmarter Expert Advice🤫
We think this is how you could land Senior School Support Assistant (110656-0326) in Coventry
✨Tip Number 1
Get to know the team! Before your interview, reach out to current or past employees on LinkedIn. A friendly chat can give you insider info about the role and help you tailor your approach.
✨Tip Number 2
Show off your organisational skills! During interviews, share specific examples of how you've successfully managed multiple tasks or events. This will demonstrate that you're the proactive, organised person they're looking for.
✨Tip Number 3
Be ready to discuss improvements! Think about systems or processes you've enhanced in previous roles. Highlighting your ability to reduce 'red tape' will resonate well with the hiring team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Senior School Support Assistant (110656-0326) in Coventry
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in customer-facing and administrative roles. We want to see how your skills align with the specific tasks mentioned in the job description, like coordinating communications and managing events.
Show Off Your Organisational Skills:Since this role requires good planning and organisational skills, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you can juggle responsibilities while keeping a smile on your face!
Be Proactive and Collaborative:We’re looking for someone with a can-do attitude who enjoys working as part of a team. Share instances where you’ve improved systems or procedures in previous roles, as well as how you’ve collaborated with others to achieve great outcomes.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at University of Warwick
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Senior School Support Assistant. Familiarise yourself with the tasks mentioned in the job description, like coordinating communications and managing events. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires excellent planning and organisational abilities, come prepared with examples of how you've successfully managed multiple tasks or events in the past. Think about specific situations where your proactive approach made a difference, and be ready to share those stories.
✨Be Personable and Approachable
As the role involves a lot of interaction with various stakeholders, it’s crucial to showcase your interpersonal skills. During the interview, maintain a friendly demeanour, smile, and engage with your interviewers. They’ll want to see that you can connect well with others and create a positive atmosphere.
✨Prepare Questions About Continuous Improvement
The job emphasises improving systems and reducing red tape. Prepare thoughtful questions about their current processes and how you could contribute to enhancing them. This shows your interest in the role and your proactive mindset towards making things better.
