At a Glance
- Tasks: Support the Executive team with administrative tasks and ensure smooth departmental operations.
- Company: Join a world-leading research university committed to student success and staff development.
- Benefits: Enjoy 26 days holiday, flexible working, and excellent learning opportunities.
- Other info: Flexible working options available; applications from internal candidates only.
- Why this job: Be part of a dynamic team shaping the future of education at Warwick.
- Qualifications: Experience in a busy office environment and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Eligibility: Only internal candidates are eligible to apply for this vacancy. This includes any current University of Warwick employees (including those on the Redeployment Register), Graduate Teaching Assistants, or Unitemps/Uniperms.
Informal Queries: For informal queries about the role, please contact Joanne Scarr (Executive Officer) at Joanne.scarr@warwick.ac.uk.
Flexible Working: We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time. This role will require an Enhanced DBS Check with Child's Barred List. If you are included on a child barred list, you will be breaking the law by applying for this role.
Role Summary: The Executive Assistant will provide day-to-day support to the Executive team, Operations Director, and Executive Officer within Warwick Global Academy. The post holder will play a key role supporting the efficient and effective operation of the department, contributing to the smooth delivery of strategic and operational priorities. Responsibilities will include:
- Supporting HR and finance processes
- Coordinating reporting activities
- Liaising on facilities and estates matters
Qualifications: The successful candidate will have experience working in a busy, customer-focused office environment, ideally within Higher Education. They will be confident in carrying out a range of administrative tasks, using Microsoft Office and systems such as Success Factors, Opera and SAP to support the day-to-day running of the department. They will have strong organisational and time-management skills, with the ability to prioritise their workload and respond effectively to changing demands. Attention to detail and the ability to work accurately to deadlines and follow established policies and procedures are essential.
About the Department: We are expanding and enhancing our portfolio of programmes. With extensive experience in preparing international students for academic success, we have supported thousands of students from around the world in progressing to degree studies at Warwick and beyond. Our department delivers a diverse range of high-quality programmes, including the International Foundation Programme, Pre-Sessional and In-Sessional English provision, Warwick Summer School, Warwick Pre‑University Summer School, and a portfolio of short courses for the international market. We are in a dynamic period of growth, developing new programmes that align with the evolving needs of students and institutions worldwide. We are committed to continuously enhancing both the student experience and the working environment for our staff. Our department plays an active role in shaping Warwick’s Education and Student Engagement strategy, working closely with university-wide initiatives to drive innovation and excellence. With ambitious expansion plans ahead, we are seeking talented individuals with strong sector expertise to help shape the next phase of our development.
About the University: We are a world‑leading research‑intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK. 92% of our research is rated world‑leading or internationally excellent. Find out more about us at warwick.ac.uk/about/.
Application Deadline: CLOSING DEADLINE: Sunday 24th May 2026 at 11:55pm (UK Time)
Application Process: Applicants must include a CV and cover letter. In the cover letter, outline your employment and education history, the reasons for your interest in this position, and demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below). Start Date: To be confirmed. Applications must be submitted by the closing deadline and through our Careers Portal. You are welcome to include any career breaks you may have taken. We are not eligible for sponsorship for a Skilled Worker visa.
Benefits: An attractive pension scheme, 26 days holiday plus University Christmas closure, generous parental/adoption leave policy, onsite childcare facilities, excellent learning and development opportunities, flexible working arrangements and a healthy work/life balance, Living Wage employer.
Executive Assistant (111419-0426) in Coventry employer: University of Warwick
The University of Warwick is an exceptional employer, offering a supportive and dynamic work environment that prioritises employee growth and well-being. With flexible working arrangements, generous holiday allowances, and a commitment to professional development, staff are empowered to thrive both personally and professionally. Located in a world-leading research institution, the Executive Assistant role provides a unique opportunity to contribute to impactful educational programmes while enjoying a healthy work/life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (111419-0426) in Coventry
✨Tip Number 1
Network like a pro! Reach out to current employees at Warwick, especially those in the Executive team. A friendly chat can give you insider info and might just put your name on their radar.
✨Tip Number 2
Prepare for the interview by researching the department's recent projects and initiatives. Show us that you're not just interested in the role but also in how you can contribute to their growth and success.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you've managed multiple tasks in previous roles. We want to see that you can juggle priorities like a champ, especially in a busy environment.
✨Tip Number 4
Don’t forget to apply through our Careers Portal! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Warwick team.
We think you need these skills to ace Executive Assistant (111419-0426) in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in a busy office environment and any relevant skills, especially those mentioned in the job description like Microsoft Office proficiency.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Clearly outline your interest in the position and how your background aligns with the responsibilities of the role. Don’t forget to reference the essential and desirable criteria directly!
Showcase Your Organisational Skills:Since this role requires strong organisational and time-management skills, provide examples in your application that demonstrate how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Careers Portal:Remember to submit your application through our Careers Portal by the deadline. It’s the best way for us to receive your application and keep everything organised on our end!
How to prepare for a job interview at University of Warwick
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the specific tasks mentioned in the job description, like supporting HR and finance processes, and be ready to discuss how your experience aligns with these duties.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational and time-management skills are crucial. Prepare examples from your past work where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to prioritise effectively under pressure.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you had to adapt quickly to changing demands or resolve conflicts. Practising these scenarios can help you articulate your thought process during the interview.
✨Engage with the Interviewer
Don’t forget that interviews are a two-way street! Prepare thoughtful questions about the department's goals and how the Executive Assistant role contributes to them. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
