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- Tasks: Support key functions in the Chemistry Department with varied administrative tasks and projects.
- Company: Join the vibrant community at the University of Warwick, a top research university.
- Benefits: Enjoy 26 days holiday, flexible working, and excellent development opportunities.
- Why this job: Gain valuable experience in an academic setting while making a real impact.
- Qualifications: Strong admin skills, IT proficiency, and ability to work under pressure required.
- Other info: Inclusive environment committed to staff development and gender equality.
The predicted salary is between 28800 - 43200 £ per year.
Overview
This is a re-advertisement. Previous applicants need not apply. The Department of Chemistry is seeking a full-time Administrative Assistant to support the smooth running of key functions within the Department. This varied role involves working on a wide range of HR processes, departmental projects, and events. You will provide administrative and clerical support to the Administrative Officer, and other colleagues including academic staff within the Department. You will deliver a high-quality service and provide dedicated support to one of six research groups, working closely with the Academic Lead. This is a great opportunity to extend and further develop skills in an academic environment at the University of Warwick.
Informal Queries
For informal queries, contact Jane Shepherd, Administrative Officer, at J.Shepherd@warwick.ac.uk.
Flexible Working
We will consider applicants on a part-time basis, minimum 4 days per week (0.8 FTE).
About You
You will have a strong administrative background, excellent organisational skills, and the ability to work methodically within relevant policies and procedures. Being able to effectively schedule and prioritise your own tasks and meet deadlines is essential. You should be able to perform well under pressure and communicate with various stakeholders in a professional manner. You will be discreet and maintain confidentiality. You will be a strong team player who can adapt in a changing environment. You will have strong IT skills with spreadsheets and database programs such as Excel and be adept at learning new software quickly. A flexible approach to work is essential.
About The Department
The Department of Chemistry at Warwick is a thriving community of students, academics, researchers, and support staff. Our fundamental research pushes boundaries in major fields of Chemistry. Through collaborations with the wider science community and industry, our applied work aims to tackle global issues from antimicrobial resistance to solar energy harvesting and sustainable materials. We provide an inclusive, vibrant and friendly environment where our students have dedicated support to explore their passion for chemistry.
Athena SWAN Award
We are committed to supporting staff to achieve their potential. Warwick holds Athena SWAN Silver awards, recognizing advancement of gender equality, representation, progression, and success for all in academia. We provide a welcoming and inclusive working and learning environment. We welcome applications from individuals who identify with any protected characteristics defined by the Equality Act 2010. We are supportive of staff with caring responsibilities.
About The University
We are a world-leading research-intensive university founded in 1965. We are ranked 106th in the world and 8th in the UK. 92% of our research is rated world-leading or internationally excellent.
How to Apply
CLOSING DEADLINE: Sunday 7 January 2026 at 11:55pm (UK Time). To apply, please click Apply below and submit an application form by the closing deadline. You will be asked to attach a CV and a cover letter.
Your CV
Your CV should include your education and employment history (including your most recent employment and most up-to-date qualifications) and any other relevant experience (e.g. volunteering, extracurricular, etc.).
Your Cover Letter
Your cover letter should explain how your experience matches the criteria in the Job Description attached below. In your letter, demonstrate how you would meet the essential and desirable skills, knowledge, and experience.
Dates
Interview Date: To be confirmed. Start Date: March 2026. Application forms must be submitted before the stated deadline. Only applications submitted via the official careers portal (warwick-careers.tal.net) will be considered.
What We Offer
We provide a comprehensive range of benefits, including:
- An attractive pension scheme.
- 26 days holiday plus University Christmas closure.
- Generous parental/adoption leave policy.
- Onsite childcare facilities.
- Excellent learning and development opportunities.
We recognise the importance of a healthy work/life balance and offer flexible working arrangements. We are a Living Wage employer.
Safeguarding, DBS & Recruitment
The University is committed to safeguarding. Roles involving regulated activity are subject to a DBS check at the appropriate level. The University will ensure that anyone subject to a barring order does not undertake work with the barred group. All employees, volunteers, and partners are expected to share our commitment to safeguarding.
Rehabilitation of Ex-Offenders
The University will not discriminate against applicants who disclose a conviction. Disclosures at application stage are visible to the DBS team only, not to hiring panels.
Right to Work in the UK
This role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK, check the UK Government website to see if you are eligible to obtain the right to work through other immigration routes before applying.
Administrative Assistant (111146-1225) in Coventry employer: University of Warwick
Contact Detail:
University of Warwick Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (111146-1225) in Coventry
✨Tip Number 1
Get to know the Department of Chemistry! Research their projects and values so you can tailor your conversations during interviews. This shows genuine interest and helps you connect with the team.
✨Tip Number 2
Practice your communication skills! Since you'll be interacting with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or use online resources to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Administrative Assistant (111146-1225) in Coventry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience, especially in HR processes and administrative support, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter: Your cover letter should be your chance to shine! Explain how your skills match the job description and give us examples of how you've successfully managed tasks under pressure. We want to see your personality come through!
Show Off Your IT Skills: Since strong IT skills are essential for this role, don’t forget to mention your proficiency with spreadsheets and databases like Excel. If you’ve learned new software quickly in the past, let us know!
Apply Through Our Website: Remember, we only consider applications submitted via our official careers portal. So, make sure to apply through our website before the deadline to ensure your application gets into our hands!
How to prepare for a job interview at University of Warwick
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with the key functions mentioned in the job description, such as HR processes and departmental projects. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, especially under pressure. This will highlight your capability to thrive in a busy academic environment.
✨Communicate Professionally
Effective communication is key in this role. Practice articulating your thoughts clearly and professionally. During the interview, be sure to engage with the interviewer by asking insightful questions about the department and its projects. This shows your interest and helps you connect with them on a professional level.
✨Demonstrate Flexibility and Team Spirit
The job description emphasises adaptability and teamwork. Think of instances where you’ve had to adjust to changes or collaborate with others to achieve a common goal. Sharing these experiences will illustrate that you’re not just a strong individual contributor but also a team player who can adapt to the dynamic environment at the University of Warwick.
