At a Glance
- Tasks: Manage recruitment processes and provide top-notch admin support to senior staff.
- Company: Join the School of Engineering at the University of Warwick, a hub of innovation.
- Benefits: Enjoy 26 days holiday, an attractive pension, and excellent learning opportunities.
- Other info: Flexible working options available, including part-time arrangements.
- Why this job: Be part of a dynamic team and make a real impact in higher education.
- Qualifications: Proactive, organised, with strong communication skills and experience in administration.
The predicted salary is between 24000 - 28000 £ per year.
The School of Engineering is seeking a proactive and organised Administrative Assistant to join our Staff Administration Team. The role offers the opportunity to work independently on activities and processes from start to finish, taking ownership of key administrative functions with a particular focus on recruitment and HR support.
You will manage end‑to‑end recruitment processes for permanent and temporary staff, acting as the main liaison for hiring managers, HR teams and candidates. Additionally, you will provide high‑quality administrative support to senior colleagues, including the School’s Research Cluster Leads and Directors of Teaching, service committees, take minutes, coordinate and attend meetings, and support key academic events.
Flexible Working
Applications for part‑time or other flexible working arrangements (e.g. job share) will be considered, even though the position is advertised as full‑time.
Work Location
This role is based in the Staff Administration Team within the School of Engineering on the University of Warwick campus in Coventry. Hybrid working arrangements are available; the successful candidate is expected to work onsite full time for the first six months. After that, due to the nature of the role, the holder will need to be on campus a minimum of 80% of their time on a team rota, with additional days in the office possible during busy periods or to cover colleague absence.
About You
- Proactive, highly organised and experienced administrator, ideally with a background in higher education or HR.
- Excellent communication skills and a customer‑centric approach, able to interact effectively with a diverse range of people, both internally and externally.
- Experience supporting senior staff, demonstrating influencing skills and an appropriate level of assertiveness.
- Resilient, collaborative, able to work independently and use initiative to solve problems, managing competing priorities under pressure.
- High level of accuracy and attention to detail, with flexibility, strong time‑management and organisational skills to prioritise workload and meet deadlines.
- Ability to handle confidential and sensitive information with diplomacy, tact and empathy.
- Understanding of equality, diversity and inclusion (EDI) issues as they impact on recruitment and administration.
Benefits
- Attractive pension scheme.
- 26 days holiday plus University Christmas closure.
- Generous parental/adoption leave policy.
- On‑site childcare facilities.
- Excellent learning and development opportunities.
Administrative Assistant (76945-0426) employer: University of Warwick
The University of Warwick offers a dynamic and supportive work environment for its Administrative Assistants, fostering a culture of collaboration and professional growth. With flexible working arrangements, generous holiday allowances, and a commitment to employee development, staff are empowered to thrive both personally and professionally. Located on the vibrant university campus in Coventry, employees benefit from a rich academic atmosphere and access to on-site facilities, making it an excellent place to build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (76945-0426)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Warwick, especially in the School of Engineering. They can give you insider info about the role and the team, plus it shows your genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills align with their needs, especially around recruitment and HR support. We want you to shine!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your previous work, especially any relevant projects or experiences that highlight your attention to detail and ability to manage competing priorities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant (76945-0426)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience, especially in HR or recruitment, to show us you’re the right fit for our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your proactive and organised nature will benefit our Staff Administration Team. Keep it engaging and personal!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language to convey your points effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at University of Warwick
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with the recruitment processes and HR support tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will highlight your ability to handle competing priorities under pressure.
✨Demonstrate Your Communication Skills
As an Administrative Assistant, you'll need to interact with a diverse range of people. Practice articulating your thoughts clearly and confidently. Consider preparing a few scenarios where you've effectively communicated with senior staff or resolved conflicts, as this will showcase your customer-centric approach and influencing skills.
✨Emphasise Your Flexibility and Initiative
The role involves working independently and using initiative to solve problems. Think of instances where you've had to adapt to changing circumstances or take the lead on a project. Sharing these experiences will illustrate your resilience and collaborative spirit, which are key traits for success in this position.
