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- Tasks: Manage supplier payments and maintain purchase ledgers with attention to detail.
- Company: Join UWTSD, a historic university dedicated to transforming education and student experiences.
- Benefits: Enjoy 28 days annual leave, bank holidays, and a supportive work environment.
- Why this job: Be part of a top-rated institution focused on student satisfaction and community impact.
- Qualifications: No specific qualifications required; just a keen eye for detail and good communication skills.
- Other info: This role is based in Swansea and offers a competitive salary.
The predicted salary is between 22600 - 27300 £ per year.
The University of Wales Trinity Saint David (UWTSD) traces its heritage back to the first university in Wales, receiving its Royal Charter in 1828 and is honoured to have His Majesty King Charles III as Royal Patron.
UWTSD now teaches over 16,000 students across its six campuses in the UK; four in Wales and two in England. It has long-standing international educational partnerships in Europe, China, Malaysia, the USA and elsewhere.
Our aim is to transform education, and by doing so transform the lives of the individuals and the communities we serve. We are already recognised for providing an outstanding student experience:
- 1st in Wales and 2nd in the UK for Student Satisfaction (Times Higher Education, July 2025)
Our success is due to the commitment, skill, knowledge, and ability of our people working together. We are now building on this strong culture and provision to become a leading provider of accessible higher education.
THE ROLE
To ensure that the University’s suppliers are paid promptly and within the credit terms on receipt of a correctly prepared invoice, which includes an authentic purchase order number.
Liaise with internal staff and external suppliers to ensure that invoices are correctly prepared and paid within the credit terms.
Your main duties will be:
- Day to day maintenance of the Purchase Ledgers of the University and its subsidiaries;
- Data entry; processing of invoices prior to authorisation;
- Accurately checking invoices and matching them to purchase orders;
- Using Electronic filing in Outlook to manage and organise workload;
- Answering and responding to telephone, written and electronic queries regarding Accounts Payable;
- First point of contact for suppliers with a responsibility to maintaining good relationships with them;
- Reconciliation of supplier statements and supplier accounts in the finance system
The primary location of this post will be Swansea.
Please refer to the job description for details on the essential criteria required for this role.
ADDITIONAL INFORMATION
- Annual leave entitlement is 28 days’, plus 8 bank holidays and 4 University closure days pro rata
- For information on our staff benefits, please copy and paste this link into your browser: https://www.uwtsd.ac.uk
- This role is not eligible for sponsorship in line with Home Office salary threshold requirements https://www.gov.uk/skilled-worker-visa/your-job (grade 4 and below)
- This application process does not include the option to submit a CV. Therefore, your application will be assessed based on your application and supporting statement
Closing date: 8th August 2025
Interview date: TBC
£26,338 to £29,959 per annum
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Accounts Payable Officer employer: University of Wales, Trinity Saint David
Contact Detail:
University of Wales, Trinity Saint David Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Officer
✨Tip Number 1
Familiarise yourself with the specific software and systems used in accounts payable, such as finance management tools or electronic filing systems. This knowledge will help you stand out during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, both written and verbal. As you'll be liaising with suppliers and internal staff, being able to convey information clearly and professionally is crucial for maintaining good relationships.
✨Tip Number 3
Prepare for potential interview questions by thinking about scenarios where you've successfully managed invoices or resolved discrepancies. Having concrete examples ready will demonstrate your problem-solving abilities and experience in accounts payable.
✨Tip Number 4
Research the University of Wales Trinity Saint David's values and mission. Understanding their commitment to transforming education can help you align your answers during the interview, showing that you're not just a fit for the role but also for the institution's culture.
We think you need these skills to ace Accounts Payable Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and essential criteria for the Accounts Payable Officer position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Strong Supporting Statement: Since the application does not allow for a CV, focus on writing a compelling supporting statement. Clearly outline your relevant experience in accounts payable, data entry, and supplier relationship management, using specific examples to demonstrate your capabilities.
Highlight Relevant Skills: Emphasise skills that are crucial for the role, such as attention to detail, organisational abilities, and proficiency in electronic filing systems. Mention any experience you have with finance systems or reconciliation processes.
Proofread Your Application: Before submitting, carefully proofread your application and supporting statement for any spelling or grammatical errors. A well-presented application reflects your professionalism and attention to detail, which is vital for this role.
How to prepare for a job interview at University of Wales, Trinity Saint David
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of an Accounts Payable Officer. Familiarise yourself with terms like purchase orders, invoice processing, and supplier reconciliation, as these will likely come up during the interview.
✨Prepare for Common Questions
Anticipate questions related to your experience with accounts payable processes, data entry accuracy, and how you handle discrepancies. Be ready to provide examples from your past work that demonstrate your skills in these areas.
✨Showcase Your Communication Skills
Since this role involves liaising with internal staff and external suppliers, be prepared to discuss how you maintain good relationships and handle queries. Highlight any previous experiences where effective communication led to successful outcomes.
✨Demonstrate Organisational Skills
The job requires managing a workload efficiently, so be ready to talk about your organisational strategies. Discuss how you prioritise tasks, manage deadlines, and use tools like electronic filing systems to stay organised.