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- Tasks: Support large undergraduate courses by coordinating exams and responding to student queries.
- Company: Join the vibrant University of Toronto Scarborough, a hub of innovation and diversity.
- Benefits: Enjoy a full-time role with competitive pay and opportunities for growth.
- Why this job: Be part of a dynamic team that enhances student learning experiences in a supportive environment.
- Qualifications: Requires a diploma in Biological Sciences and experience in educational course coordination.
- Other info: We encourage applications from diverse communities to promote equity and inclusion.
The predicted salary is between 55000 - 75000 £ per year.
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Date Posted: 07/31/2025
Req ID: 44545
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Biological Sciences
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00057934
Description:
About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
The department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Your opportunity:
Under general supervision of the Administrative Coordinator and direction from the Manager, Operations & Finance, the incumbent provides administrative and coordination support to large undergraduate courses within the department. This support includes responding to student emails, coordinating delivery and marking of tests and final exams, as well as working with Student Services on campus to ensure the highest quality learning experience for students enrolled in these courses.
Along with an administrative team, you will support the undergraduate programs in a dynamic, fast-paced environment. By collaborating with other members of the department, you will ensure that courses, students, and faculty are well informed and supported.
Your responsibilities will include:
- Providing detailed information to students on program and/or course requirements
- Acting as the first point of contact for general enquiries
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Writing routine documents and correspondence
- Handling sensitive and/or confidential information
- Checking course prerequisites prior to student enrolment
- Handling the delivery of examination question booklets
- Calculating student grades using excel based formulas
Essential Qualifications:
- Advanced College Diploma (3 years) in Biological Sciences or acceptable combination of equivalent experience.
- Minimum two years\’ recent and related experience with educational course coordination, preferably in an academic environment.
- Experience providing detailed explanations regarding academic programs and course information to students.
- Experience interpreting and applying guidelines and procedures.
- Experience working with ROSI (Repository of Student Information) or similar University Student Information System.
- Experience conducting data analysis, compiling data, and preparing and presenting reports.
- Experience with handling expenses for events.
- Demonstrated advance skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Demonstrated advance skills using Excel to manipulate data and perform calculation and statistical functions.
- Demonstrated advance skills with Quercus or similar learning management systems.
- Excellent oral and written communication skills.
- Excellent organizational, multitasking and administrative skills.
- Demonstrated analytical and problem solving skills.
- Excellent team work skills.
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and thepromotion of a respectful and collegial learning and working environment.
To be successful in this role you will be:
Closing Date: 08/12/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 — $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contactuoft.careers@utoronto.ca .
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Course Administrator employer: University of Toronto
Contact Detail:
University of Toronto Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Course Administrator
✨Tip Number 1
Familiarise yourself with the University of Toronto Scarborough's mission and values. Understanding their commitment to diversity and inclusion will help you align your approach during interviews and discussions, showcasing how you can contribute to their goals.
✨Tip Number 2
Network with current or former Course Administrators at UTSC. They can provide valuable insights into the role and the department's culture, which can help you tailor your conversations and demonstrate your genuine interest in the position.
✨Tip Number 3
Brush up on your Excel skills, especially in data manipulation and statistical functions. Since the role involves calculating student grades and handling data analysis, being able to confidently discuss your proficiency in Excel will set you apart.
✨Tip Number 4
Prepare to discuss your experience with educational course coordination and how you've handled similar responsibilities in the past. Be ready to share specific examples that highlight your organisational and multitasking skills, as these are crucial for success in this role.
We think you need these skills to ace Course Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in educational course coordination and administrative support. Emphasise your skills in Microsoft Office, particularly Excel, as well as any experience with student information systems like ROSI.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the University of Toronto Scarborough. Mention your commitment to equity, diversity, and inclusion, and provide specific examples of how you've demonstrated these values in your previous roles.
Showcase Communication Skills: Since excellent oral and written communication skills are essential for this position, consider including examples of how you've effectively communicated with students or colleagues in past roles. This could be through emails, reports, or presentations.
Highlight Teamwork Experience: The role requires strong teamwork skills, so be sure to mention any collaborative projects you've been involved in. Describe your role in these projects and how you contributed to achieving common goals.
How to prepare for a job interview at University of Toronto
✨Know the Department
Familiarise yourself with the Biological Sciences department at the University of Toronto Scarborough. Understand their focus areas, research initiatives, and teaching methods. This will help you demonstrate your genuine interest in the role and how you can contribute to their mission.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in educational course coordination. Share specific examples of how you've successfully managed student enquiries, coordinated exams, or handled sensitive information. This will showcase your ability to thrive in a fast-paced environment.
✨Demonstrate Communication Skills
Since excellent oral and written communication skills are essential for this role, practice articulating your thoughts clearly. You might be asked to explain complex academic concepts, so being able to simplify your explanations will be key.
✨Show Commitment to Diversity and Inclusion
The University values equity, diversity, and inclusion. Be ready to discuss how your experiences align with these values and how you can contribute to creating a respectful and collegial learning environment. This will resonate well with the interviewers.
