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- Tasks: Provide top-notch admin support to the Director of Estates and manage key projects.
- Company: Join University of the Arts London, a global leader in creativity and innovation.
- Benefits: Flexible working arrangements, inclusive policies, and a vibrant multicultural community.
- Why this job: Be part of a creative powerhouse and help shape the future of art and design.
- Qualifications: Experience supporting senior leaders and excellent organisational skills required.
- Other info: Dynamic environment with opportunities for personal and professional growth.
The predicted salary is between 28800 - 43200 £ per year.
University of the Arts London (UAL) is seeking an Executive Assistant to provide high-quality, professional administrative support to the Director of Estates and the wider immediate team.
Reporting directly to the Director of Estates, this pivotal role will ensure the effective coordination of diary management, correspondence, meetings and priority projects, enabling the Director and senior team to operate efficiently and strategically.
The Executive Assistant will play a proactive role across the full breadth of the Estates portfolio, working closely with colleagues across UAL’s Colleges and central services. Acting as a key point of contact and ambassador for the Estates Department, they will build strong, collaborative relationships with internal and external stakeholders, ensuring clear communication, effective forward planning and the smooth flow of information.
We are seeking a highly organised, discreet and professional individual with significant experience supporting senior leaders. The Executive Assistant will be confident managing complex diaries, coordinating senior-level meetings, drafting agendas and notes, and handling sensitive information with tact and judgement. With excellent communication skills and a strong attention to detail, they will be comfortable working in a fast-paced, complex environment, balancing competing priorities and anticipating needs.
This role offers an excellent opportunity for an experienced Executive Assistant who thrives on problem-solving, takes initiative, and is motivated by delivering high-quality support that enables senior leaders and teams to perform at their best.
UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibilities.
Executive Assistant to the Director of Estates in London employer: UNIVERSITY OF THE ARTS LONDON
Contact Detail:
UNIVERSITY OF THE ARTS LONDON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Director of Estates in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UAL on LinkedIn. A friendly chat can give us insider info about the role and help us stand out when we apply.
✨Tip Number 2
Prepare for the interview by researching UAL's values and recent projects. We want to show that we’re not just interested in the job, but also in being part of their creative community.
✨Tip Number 3
Practice common interview questions with a friend. Let’s nail those responses so we can confidently showcase our skills in diary management and communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, it shows we’re serious about joining the UAL team.
We think you need these skills to ace Executive Assistant to the Director of Estates in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex diaries and supporting senior leaders, as these are key aspects of the job. We want to see how your skills align with what UAL is looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to handle sensitive information. Let us see your personality come through!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's important to showcase your communication skills. Whether it's in your CV or cover letter, make sure to highlight instances where you've effectively communicated or built relationships in a professional setting.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at UNIVERSITY OF THE ARTS LONDON
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Director of Estates. Familiarise yourself with diary management, meeting coordination, and the importance of clear communication within a creative environment like UAL.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed complex schedules or handled sensitive information in the past. Highlight your attention to detail and ability to juggle multiple priorities, as these are crucial for the role.
✨Build Rapport with Interviewers
As an Executive Assistant, you'll need to build strong relationships. Use the interview to demonstrate your interpersonal skills. Engage with your interviewers, ask insightful questions about their work, and show genuine interest in the Estates Department's projects.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role and prepare thoughtful responses. This will show that you're proactive and ready to tackle any issues that arise.
