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- Tasks: Support the Director of Estates with admin tasks and manage communications effectively.
- Company: Join University of the Arts London, a global leader in creativity and innovation.
- Benefits: Flexible working arrangements, inclusive policies, and a vibrant multicultural community.
- Why this job: Be part of a creative powerhouse and help shape the future of art and design.
- Qualifications: Highly organised, discreet, and experienced in supporting senior leaders.
- Other info: Diverse and inclusive environment with excellent career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
University of the Arts London (UAL) is seeking an Executive Assistant to provide high-quality, professional administrative support to the Director of Estates and the wider immediate team.
UAL is a global leader in creativity, innovation, and invention across the knowledge economy. Comprising six renowned Colleges and four Institutes across London, UAL continues to shape the future of art, design, fashion, communication, and performing arts. In the 2025 QS World University Rankings by Subject, UAL is ranked 2nd in the world for Art and Design for the seventh consecutive year, reaffirming its status as a creative powerhouse. With a vibrant, multicultural community of over 20,000 students from more than 130 countries, UAL fosters an inclusive and dynamic environment that nurtures the next generation of creative talent.
Responsibilities
- Coordinate diary management, correspondence, meetings and priority projects to enable the Director and senior team to operate efficiently and strategically.
- Act as a key point of contact and ambassador for the Estates Department, building strong, collaborative relationships with internal and external stakeholders.
- Ensure clear communication, effective forward planning and the smooth flow of information.
- Support the full breadth of the Estates portfolio and work with colleagues across UAL’s Colleges and central services.
- Draft agendas and notes for senior-level meetings and handle sensitive information with tact and judgement.
- Manage competing priorities in a fast-paced, complex environment and anticipate needs.
Qualifications
- Highly organised, discreet and professional individual with significant experience supporting senior leaders.
- Confident in managing complex diaries, coordinating senior-level meetings, and drafting relevant materials.
- Strong communication skills and meticulous attention to detail.
- Ability to operate effectively in a fast-paced, complex environment and balance competing priorities.
Additional information
UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibilities.
Executive Assistant to the Director of Estates employer: UNIVERSITY OF THE ARTS LONDON
Contact Detail:
UNIVERSITY OF THE ARTS LONDON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Director of Estates
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UAL on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching UAL's values and recent projects. Show us that you’re not just another candidate; demonstrate how your skills align with their mission in the creative sector.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the UAL team and ready to contribute to their vibrant community.
We think you need these skills to ace Executive Assistant to the Director of Estates
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leaders, as these are key aspects of the job. We want to see how your skills align with what UAL is looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to the Estates Department. Be sure to mention your strong communication skills and attention to detail, as these are crucial for this position.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed competing priorities in a fast-paced environment. We love to see real-life scenarios that demonstrate your ability to keep things running smoothly, especially when supporting senior leaders.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you're serious about joining the UAL team and contributing to our vibrant community.
How to prepare for a job interview at UNIVERSITY OF THE ARTS LONDON
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Director of Estates. Familiarise yourself with diary management, meeting coordination, and how to handle sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As this role requires strong communication skills, be prepared to discuss examples of how you've effectively communicated with stakeholders in the past. Think about times when you had to draft agendas or notes for meetings and how you ensured clear communication across teams.
✨Demonstrate Your Organisational Skills
Be ready to share specific strategies you use to manage competing priorities in a fast-paced environment. Discuss tools or methods you employ for diary management and project coordination, as this will highlight your ability to keep everything running smoothly for the Director.
✨Emphasise Your Discretion and Professionalism
Given the nature of the role, it's crucial to convey your ability to handle sensitive information with tact and judgement. Prepare examples that showcase your discretion in previous roles, as this will reassure the interviewers of your professionalism and reliability.
