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- Tasks: Support the Provost with diary management, meeting coordination, and project work.
- Company: Join the University of Surrey, a global leader in education and research.
- Benefits: Gain valuable experience, develop skills, and enjoy a vibrant campus culture.
- Why this job: Make a real difference while working in a dynamic and supportive environment.
- Qualifications: Degree level qualifications or relevant senior administrative experience required.
- Other info: Interviews will be held in person; apply early as the vacancy may close soon.
The predicted salary is between 28800 - 43200 £ per year.
The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research.
We are ambitious and have a bold vision of what we want to achieve – shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.
Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.
An exciting opportunity has arisen at the University of Surrey in the Provost’s Office for a high performing Executive Assistant.
About The Role
We are seeking an experienced, resourceful, and self-motivated Executive Assistant to join our small team to provide high quality, comprehensive executive level support to the Provost.
This is a role for an experienced, highly professional and discreet Executive Assistant. It is a wide-ranging role and you will be responsible for a varied range of tasks relating to leadership activities of the Provost including diary management, task management, meeting co-ordination, servicing committees/working groups, project work, organising invitations to external visitors, and booking travel. To undertake these duties, whilst working on-site at our Stag Hill campus, you will need to engage with a wide range of people and roles at Surrey and likewise externally; this places an importance on representing the interests of the portfolios and the values of the institution more broadly.
About You
Through the varied work undertaken, it is expected that you will be supported to acquire new skills and develop existing ones. Experience of providing an effective and comprehensive administrative service at a senior level is essential, as well as possessing excellent communication/interpersonal and organisational skills. The successful candidate should possess degree level qualifications or have relevant experience in a senior administrative role.
This is a very demanding role, with varied and complex tasks. You will have the ability to work effectively under pressure while managing confidential and sensitive issues with tact and diplomacy. The successful candidate must also have the ability to work under their own initiative with minimum supervision and be able to prioritise their own workload in a complex environment, sometimes within tight timescales. Knowledge and experience of the use of MS Office tools and Outlook email systems is also essential.
Further Information
Should you wish to apply for this vacancy, please complete the application on the university website. If you would like to discuss this role, please contact Eleanor Ellis (eleanor.ellis@surrey.ac.uk).
Interviews will be held in person on w/c 18th August at the University of Surrey. Interviews will comprise a short in-tray exercise and a formal panel interview.
The University of Surrey reserves the right to close this vacancy early based on Volume and Calibre of applications.
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Executive Assistant to Provost\'s Office employer: University of Surrey
Contact Detail:
University of Surrey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Provost\'s Office
✨Tip Number 1
Familiarise yourself with the University of Surrey's values and mission. Understanding their culture and goals will help you align your responses during interviews and demonstrate that you're a good fit for the team.
✨Tip Number 2
Network with current or former employees of the Provost's Office. They can provide valuable insights into the role and the expectations, which can help you tailor your approach and stand out as a candidate.
✨Tip Number 3
Prepare for the in-tray exercise by practising time management and prioritisation skills. This will not only help you perform well during the interview but also showcase your ability to handle the demands of the role effectively.
✨Tip Number 4
Demonstrate your proficiency with MS Office tools and Outlook by discussing specific examples of how you've used them in previous roles. This will reinforce your capability to manage the administrative tasks required for the position.
We think you need these skills to ace Executive Assistant to Provost\'s Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly at a senior level. Emphasise your organisational skills and any experience with diary management or project work.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Executive Assistant role. Mention your ability to handle confidential information and your experience in managing complex tasks under pressure.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with various stakeholders. This could include managing meetings, coordinating with teams, or representing interests in previous roles.
Highlight Technical Proficiency: Ensure you mention your proficiency with MS Office tools and Outlook email systems. If you have any certifications or training in these areas, be sure to include them in your application.
How to prepare for a job interview at University of Surrey
✨Research the University of Surrey
Before your interview, take some time to learn about the University of Surrey's mission, values, and recent achievements. This will not only help you understand the culture but also allow you to tailor your responses to align with their goals.
✨Prepare for the in-tray exercise
Since the interview includes an in-tray exercise, practice managing tasks and prioritising effectively under time constraints. Familiarise yourself with common scenarios that an Executive Assistant might face, such as scheduling conflicts or urgent requests.
✨Showcase your organisational skills
During the interview, be ready to discuss specific examples of how you've successfully managed complex tasks in previous roles. Highlight your ability to handle multiple priorities and maintain confidentiality, as these are crucial for the position.
✨Demonstrate excellent communication
As an Executive Assistant, strong communication skills are essential. Be prepared to discuss how you've effectively interacted with various stakeholders in the past, and consider how you would represent the Provost's interests in different situations.
