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- Tasks: Support the School Leadership team with admin tasks and event organisation.
- Company: Join the University of Suffolk, a vibrant institution launching a new School in 2025.
- Benefits: Enjoy flexible working, generous leave, staff discounts, and wellbeing programmes.
- Why this job: Be part of an exciting new school and make a difference in Higher Education.
- Qualifications: Strong organisational, communication, and IT skills; experience in diary management and event planning.
- Other info: We're committed to diversity, sustainability, and positive change.
The predicted salary is between 22800 - 25300 £ per year.
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University of Suffolk provided pay range
This range is provided by University of Suffolk. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Permanent, Full time, 37 hours per week (1.0 FTE)
Band 3 – £28,381 to £31,637 per annum
About The Post
The School of Health, Sciences and Society is seeking to appoint a highly motivated and enthusiastic Professional Assistant to provide professional support to the School Leadership and Management team. The post-holder will join the School at an exciting time, with the School launching in August 2025. The new School brings together our high-quality academic provision in Nursing, Midwifery and Public Health, Allied Health Professions, Sport and Life Sciences, Psychology, Counselling and Social Work and Pharmacy and Non-Medical-Prescribing.
About The Team
This fast-paced role offers an exciting opportunity to provide essential administrative support to colleagues across the school, working closely with another professional assistant and reporting to the School Manager. You will work closely with colleagues to support the day-to-day running of the School.
You will play a key role in supporting our dynamic team, including diary management for the Executive Dean, and undertaking a number of secretarial and administrative duties, including producing internal comms, organising school-wide events and meetings, and assisting in procurement as we build and shape this exciting new school.
You will also be expected to engage with a range of colleagues across the institution, as well as students, partners and stakeholders.
About You
You will have excellent organisational, communication, problem-solving and IT skills, as well as experience of diary management, organising events, clerking meetings (including the collation and distribution of papers) and handling enquiries. We are looking for someone who is also highly motivated and passionate about making a difference in Higher Education administration and enjoys the challenge of working in a fast-paced environment.
Benefits
- Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
- Flexible working, including family friendly policies.
- We offer a competitive pension scheme through USS.
- Staff discounts at a number of local amenities.
- Discounted membership at various Ipswich Fit sites: unlimited access to gyms, swimming lanes, fitness classes and discounted racket sports.
- We offer discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
- Cycle to Work scheme.
- Electric vehicle salary sacrifice.
- Wellbeing programmes.
- Staff recognition annual awards.
Closing Date: Tuesday 5 August 2025
Interview Date: To be confirmed
For an informal discussion about the role, please contact: Chrissy Buckle (School Manager) at c.buckle@uos.ac.uk, copying in Zoe Ablitt (Professional Assistant) at z.ablitt@uos.ac.uk.
Please see the Job Application Guidance to support your application.
Please be aware that this post is not eligible for visa sponsorship.
We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.
We believe sustainability is fundamental to our culture and our business as usual working practice, and are commitment to the United Nations Sustainable Development Goals (SDGs), whilst actively addressing resource usage and climate and biodiversity degradation. We are seeking passionate individuals who share this commitment, aligning with our strategic initiatives and procedures to drive positive change and contribute to a more sustainable future.
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Professional Assistant employer: University of Suffolk
Contact Detail:
University of Suffolk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Professional Assistant
✨Tip Number 1
Familiarise yourself with the University of Suffolk's mission and values. Understanding their commitment to diversity, sustainability, and community engagement will help you align your responses during interviews and discussions, showcasing that you're a good cultural fit.
✨Tip Number 2
Network with current or former employees of the School of Health, Sciences and Society. Engaging with them can provide valuable insights into the team dynamics and expectations, which can be beneficial when discussing your potential contributions.
✨Tip Number 3
Prepare to discuss specific examples of your organisational and communication skills. Given the role's focus on diary management and event organisation, having concrete instances ready will demonstrate your capability and experience effectively.
✨Tip Number 4
Show enthusiasm for the educational sector and the impact of administrative roles in higher education. Expressing your passion for making a difference in this field can set you apart from other candidates who may not convey the same level of commitment.
We think you need these skills to ace Professional Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Professional Assistant role. Focus on your organisational, communication, and IT skills, as well as any experience in diary management and event organisation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the School of Health, Sciences and Society. Mention specific examples of how your background and skills make you a great fit for this fast-paced environment.
Highlight Relevant Experience: In your application, emphasise any previous roles where you provided administrative support or worked closely with teams. Detail your experience in clerking meetings and handling enquiries, as these are key aspects of the job.
Showcase Your Passion: Express your motivation for working in Higher Education administration and your commitment to making a difference. This aligns with the values of the University of Suffolk and can set you apart from other candidates.
How to prepare for a job interview at University of Suffolk
✨Show Your Organisational Skills
As a Professional Assistant, you'll need to demonstrate your excellent organisational abilities. Prepare examples of how you've successfully managed diaries, organised events, or handled multiple tasks simultaneously in previous roles.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with internal communications and stakeholder engagement.
✨Research the School and Its Values
Familiarise yourself with the University of Suffolk and its School of Health, Sciences and Society. Understanding their mission, values, and current initiatives will help you align your answers with what they are looking for in a candidate.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work in a fast-paced environment. Think of specific scenarios where you've had to overcome challenges or adapt quickly, and be ready to share those experiences.
