Project Support Officer (SAIC)

The Post

The Project Support Officer is a key member of the SAIC administrative team and will support the administration of all projects.

The role holder will work closely with the Research & Innovation Manager to co-ordinate and maintain all project documentation.

The role holder will operate under the University of Stirling's agile working framework.

Internal secondments welcome.

Description of Duties

• Work collaboratively with other teams both within RIBE and across the rest of the University, ensuring that processes and procedures are strongly customer-focused while remaining compliant with university, legal and regulatory requirements
• Support the Research & Innovation Manager by managing all project administration. Including liaison with independent scientific experts and project teams by issuing and recording documentation, providing deadlines for review, and managing return of information
• Co-ordinate administrative support across SAIC to ensure that it operates effectively and with maximum impact
• Responsibility for maintaining all CRM records for live project activity, taking responsibility for updating data and ensuring that reporting of activity is accurate Co-ordinate the issuing and recording of project documentation
• Maintain and update project files, ensuring that grant letters, collaboration agreements, extension documents and any other relevant correspondence is filed appropriately
• Manage the projects mailbox to deal with enquiries, signposting when necessary.
• Work closely with the Aquaculture Innovation Officers to ensure effective coordination and sharing of information in relation to project activities
• Support the production of reports and provide proactive support for quarterly reporting and undertake initial review of the quarterly report to ensure alignment with project activity
• Perform as an external-facing contact to SAIC’s project network to develop knowledge and understanding and maintain relationships. Contribute to the development of administrative processes, and their continuous improvement, to facilitate operations and efficiency
• Proactively review processes and work with colleagues across professional services to make improvements as required
• Identify and share good practice from elsewhere in the institution or wider sector
• Undertake other duties commensurate with the grade as required

Essential Criteria

• Excellent communication skills, both written and verbal, to effectively interact with various stakeholders
• Strong organisational abilities to manage multiple tasks and prioritise effectively
• Attention to detail to ensure accuracy in data entry and document management
• Proficiency in Microsoft Office 365 Suite including Word, Excel, SharePoint etc
• Problem-solving skills to identify and resolve issues independently
• Adaptability to handle changing priorities and work in a dynamic environment
• Experience of working successfully within a team
• Willingness to embrace SAIC’s values of support, agility, integrity and collaboration

Desirable Criteria

• Knowledge of the aquaculture sector
• Experience with financial returns and project administration
• An ability to assess standard processes and suggest where improvements may be made
• Experience in liaising with a range of stakeholders to obtain information within set deadlines

Additional Information

Full time

Fixed term until 31 March 2026

The closing date for this post is midnight on Thursday 03 April 2025.

There is an expectation that work will be undertaken in the UK.

This post may be eligible for sponsorship depending on candidate circumstances under SOC code 3543.

Internal secondments welcome.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

For a full description of duties and essential/desirable criteria please click the apply button, which will take you directly to the University Website.