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For Companies At a Glance
- Tasks: Manage room bookings, greet visitors, and handle email correspondence.
- Company: Leading educational institution with a focus on medicine.
- Benefits: Part-time hours, great work-life balance, and supportive environment.
- Why this job: Join a dynamic team and gain valuable administrative experience in healthcare.
- Qualifications: Strong IT and communication skills, plus relevant experience.
- Other info: Flexible morning hours, perfect for students or those seeking part-time work.
A leading educational institution is seeking a part-time Faculty Receptionist/Administrative Assistant at Southampton General Hospital Campus. The successful candidate will provide reception and administrative support for the Faculty of Medicine.
Key responsibilities include:
- Managing room bookings
- Greeting visitors
- Handling email correspondence
Candidates should have robust IT and communication skills, along with experience in a similar role. The work hours are Monday to Friday, 8:30 am - 12:15 pm.
Morning-Only Front Desk Admin (Part-Time) in Southampton employer: University of Southampton
Contact Detail:
University of Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Morning-Only Front Desk Admin (Part-Time) in Southampton
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the institution. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. We can role-play with a friend or use online resources to boost our confidence and nail that first impression.
✨Tip Number 3
Show off those IT skills! Bring examples of how you've used tech in previous roles. We want to demonstrate that we’re not just good with computers, but that we can make their lives easier too.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we can tailor our CV and cover letter to match exactly what they’re looking for.
We think you need these skills to ace Morning-Only Front Desk Admin (Part-Time) in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in reception and administrative roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your IT and communication prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Faculty Receptionist role. We love seeing enthusiasm and a personal touch, so let your personality come through.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. This will help us understand your qualifications quickly and easily.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at University of Southampton
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Faculty Receptionist/Administrative Assistant. Familiarise yourself with managing room bookings and handling email correspondence, as these are key parts of the job. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since robust IT skills are essential for this role, be prepared to discuss your experience with relevant software and tools. If you've used specific booking systems or email management platforms, mention them. You could even bring examples of how you've successfully managed administrative tasks in the past to demonstrate your capabilities.
✨Practice Your Communication Skills
As a front desk admin, you'll be the first point of contact for visitors. Practice your greeting and how you would handle various scenarios, like dealing with difficult visitors or managing multiple inquiries at once. Clear and friendly communication is key, so think about how you can convey warmth and professionalism.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer. Inquire about the team dynamics, what a typical day looks like, or how success is measured in this role. This shows that you're engaged and serious about finding the right fit for both you and the institution.
