At a Glance
- Tasks: Support the Pro Vice Chancellor with diary management, meetings, and event coordination.
- Company: Join a dynamic university team dedicated to research and knowledge exchange.
- Benefits: Enjoy flexible working, generous leave, and discounts at local amenities.
- Other info: Be part of a diverse and inclusive community committed to growth.
- Why this job: Make a real impact in academia while developing your professional skills.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
The predicted salary is between 28778 - 32080 £ per year.
Hours: Part time, 14.8 hours per week (0.4 FTE) – there is flexibility on how these hours are worked.
Salary: Band 3 - £28,778 to £32,080 per annum, pro rata (non-negotiable).
About the Post:
Provide a professional support service to the Pro Vice Chancellor Research and Knowledge Exchange including diary management, organising and supporting meetings, committees and events, and handling enquiries. Key duties include:
- Drafting and managing correspondence
- Preparing agendas, papers and minutes
- Coordinating travel and events
- Supporting budget monitoring and associated financial administration
- Maintaining filing and office systems (predominantly electronic)
A good working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) is required, along with excellent organisational, communication and problem-solving skills. This is an exciting opportunity to play a vital role in supporting the University’s research and knowledge exchange activity, working closely with colleagues across the University and external partners.
About the Team:
The Research and Knowledge Exchange Office is the University's dedicated support team for all aspects of research and knowledge exchange (KE) funding and activity, from project development and identifying funding sources through to securing funding, managing REF and KEF submissions, and ensuring compliance with relevant Concordats. The team is innovative, highly collaborative and committed to continuous improvement, offering advice and guidance across the full research and KE lifecycle, including ethical considerations and policy compliance.
About You:
You will have proven experience in general administration, an excellent working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint), and experience of events and calendar management and coordination. You will bring excellent communication and organisational skills, good problem-solving ability, and the confidence to manage a large and varied workload, often under pressure, while maintaining accuracy and attention to detail. You will have a sound understanding and respect for the confidentiality required by the post which is essential, along with flexibility, a high level professional approach and the ability to build good working relationships across the University and with external partners.
Benefits:
- Generous annual leave entitlement of 25 days, plus 8 bank holidays and any university closure days.
- Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
- Flexible working, including family friendly policies.
- Competitive workplace pension scheme (USS) – with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
- Staff discounts at a number of local amenities in Ipswich.
- Discounted membership at Adastral Park Leisure and Sports.
- Access to a range of high-quality learning and development opportunities.
- Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
- Cycle to Work scheme.
- Electric vehicle salary sacrifice.
- Employee Assistance Programme (EAP).
- Staff recognition annual awards.
Closing Date: Friday 4th September 2026
Interview Date: Thursday 17th September 2026
We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.
Professional Assistant in Ipswich employer: University of Southampton
The University of Southampton is an outstanding employer, offering a dynamic work environment that fosters creativity and collaboration among its staff. With a strong commitment to employee development, you will have access to numerous growth opportunities and professional training, all while contributing to impactful marketing strategies that shape the future of education. Located in a vibrant city, the university promotes a healthy work-life balance and values diversity, making it an ideal place for passionate individuals looking to make a difference.
