At a Glance
- Tasks: Support student placements and ensure compliance with policies and regulations.
- Company: Join a values-driven organisation focused on aspiration and achievement.
- Benefits: Generous leave, flexible working, and discounts at local amenities.
- Other info: Great career development opportunities and a collaborative work environment.
- Why this job: Be part of a supportive team making a real difference in students' lives.
- Qualifications: Strong admin skills and experience in education or similar settings.
The predicted salary is between 25804 - 28031 £ per year.
Hours: Permanent, full time, 37 hours per week (1.0 FTE)
Salary: Band 2 - £25,804 to £28,031 per annum
About the Post
This administration role is focused on supporting the allocation, monitoring, and compliance of student placements across our health provision. The role is process, policy, and regulation driven and requires strong organisational skills, the ability to manage multiple systems and stakeholders. Maintaining accurate records within ARC (the Placement system) and updating educational placement audit information. Produce reports on placement hours, clearance for placement, NHSE placement tariff payments.
About the Team
You will be part of a collaborative and supportive Placement Administration Team, committed to delivering a high‑quality service to students, academic colleagues, and external placement partners. The team works closely together to manage complex processes, ensure compliance, and continuously improve the student placement experience.
About You
Do you have experience working within a Further or Higher Education setting or similar? Do you have strong administration skills, experience using data systems, and the ability to manage and maintain accurate digital records? We are looking for a motivated individual to join our friendly and supportive team, where collaboration and service excellence are at the heart of everything we do.
Benefits
- Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
- Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
- Flexible working, including family friendly policies.
- Competitive workplace pension scheme (USS) – with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
- Staff discounts at a number of local amenities in Ipswich.
- Discounted membership at Adastral Park Leisure and Sports.
- Access to a range of high-quality learning and development opportunities.
- Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
- Cycle to Work scheme.
- Electric vehicle salary sacrifice.
- Employee Assistance Programme (EAP).
- Staff recognition annual awards.
Closing Date: Sunday 26 July 2026
Interview Date: Tuesday 04 August 2026
Location: Ipswich, Suffolk, United Kingdom
We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under‑represented groups.
StudySmarter Expert Advice🤫
We think this is how you could land Placement Administrator in Ipswich
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like University of Southampton.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at University of Southampton.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like University of Southampton, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Placement Administrator in Ipswich
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at University of Southampton.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at University of Southampton.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to University of Southampton. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at University of Southampton. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at University of Southampton
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research University of Southampton’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
