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- Tasks: Provide reception and administrative support in a busy medical faculty environment.
- Company: Join a leading university committed to inclusion and professional growth.
- Benefits: Generous holiday allowance, flexible working, and a supportive work culture.
- Why this job: Make a difference in healthcare education while developing your skills.
- Qualifications: Strong admin skills, IT proficiency, and excellent communication abilities.
- Other info: Part-time role with morning hours, perfect for students or those seeking flexibility.
Part-time / Job-share opportunity/ Morning Only
You are invited to apply for the post of Faculty Receptionist/Administrative Assistant based at Southampton General Hospital Campus. We are looking for an enthusiastic, motivated and professional individual to provide Reception/Administrative support within the Faculty of Medicine.
This role will support the front of house reception service for two Schools within the Faculty; Human Development and Health and Cancer Sciences with the main reception area located within the Institute of Developmental Sciences building at Southampton General Hospital Campus. This is a busy and varied role that requires excellent interpersonal and communication skills.
The post holder will act as Receptionist/Administrator, which will include:
- Greeting visitors
- Dealing with deliveries, post and email correspondence
- Managing room bookings
You will also provide administrative support to both Schools and help with the administrative workload of the Faculty. You will have good IT skills, the ability to work independently and interface with internal and external personnel. A flexible approach to work is essential to meet business needs.
In addition, you will possess experience in a similar role and have strong administrative skills and be expected to plan and prioritise your workload. The work-pattern for this role is 08.30am-12.15pm (0.52FTE) Monday to Friday.
For informal enquiries about the role/work-pattern please contact the recruitment team and they will direct your query to the hiring department. Due to the high number of applications received feedback will be provided to shortlisted candidates only, where requested.
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.
With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach. This role does not qualify for Skilled Worker Visa sponsorship.
To explore alternative UK visa options, see gov.uk. Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
Administrative Assistant/Receptionist in Eastleigh employer: University of Southampton
Contact Detail:
University of Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant/Receptionist in Eastleigh
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the job description and think about how your skills match up. This will help you shine during the interview and show that you're genuinely interested in the position.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to impress the hiring team.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows that you respect the opportunity and are serious about landing the job.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
We think you need these skills to ace Administrative Assistant/Receptionist in Eastleigh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant/Receptionist role. Highlight your relevant experience and skills that match the job description, like your interpersonal skills and administrative expertise.
Show Your Enthusiasm: We want to see your passion for the role! In your cover letter, express why you’re excited about working at Southampton General Hospital Campus and how you can contribute to the Faculty of Medicine.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and bullet points where necessary to make it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure we receive all your details correctly and can process your application smoothly.
How to prepare for a job interview at University of Southampton
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like greeting visitors and managing room bookings. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Interpersonal Skills
As an Administrative Assistant/Receptionist, strong communication is key. Prepare examples of how you've successfully interacted with colleagues or clients in previous roles. This will show that you can handle the busy front-of-house environment with ease.
✨Be Ready for Practical Scenarios
Expect to be asked about how you would handle specific situations, such as dealing with a difficult visitor or managing multiple tasks at once. Think through these scenarios beforehand so you can respond confidently and effectively during the interview.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or what a typical day looks like. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
