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- Tasks: Join our admin team to support the Department of Mechanical Engineering with daily operations.
- Company: Be part of the University of Southampton, a top 100 global research university.
- Benefits: Enjoy generous holidays, flexible working, and discounts on health and fitness facilities.
- Other info: Contact Sue Jenkins for more details about this exciting opportunity.
- Why this job: Contribute to groundbreaking research while gaining valuable experience in a collaborative environment.
- Qualifications: Strong interpersonal skills, time management, and proficiency in Microsoft Office are essential.
The predicted salary is between 28800 - 43200 £ per year.
The Faculty of Engineering and Physical Sciences is seeking an Administrator to join the Faculty Operating Service. Based in the School of Engineering, you will contribute to supporting the Department of Mechanical Engineering. Successful applicants will be experienced, motivated, enthusiastic, proactive team players who are culturally sensitive and can work effectively in a flexible and collaborative environment.
The Faculty Operating Service (FOS) works in partnership with the academic community, other professional services, and the wider university to support faculties across education, research, and enterprise, aiming to achieve ground-breaking research and an outstanding student experience. The FOS team is an integral and embedded professional service involved in running and maintaining the faculty, driving continual improvements, and ensuring best practices.
As a member of our busy administrative team, you will deliver a thoughtful, proactive, and efficient service. To succeed in this role, you will:
- Build effective and credible working relationships and liaise confidently with stakeholders.
- Be adaptable, flexible, proactive, and a team player with strong interpersonal skills and a positive, enthusiastic approach.
- Have excellent time management and organisational skills, with the ability to manage your workload effectively to meet business requirements.
- Demonstrate excellent verbal and written communication skills, along with up-to-date knowledge of Microsoft Office.
The University offers a generous holiday allowance, additional closure days, pension scheme membership, subsidised health and fitness facilities, and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption, and parental leave. We also support flexible working practices, including a hybrid working model by agreement and aligned with local business needs.
For further information about the position, please email Sue Jenkins, School of Engineering Operations Manager, at s.jenkins@soton.ac.uk.
Administrator, Faculty of Engineering and Physical Sciences employer: University of Southampton
Contact Detail:
University of Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator, Faculty of Engineering and Physical Sciences
✨Tip Number 1
Familiarise yourself with the Faculty of Engineering and Physical Sciences and its key stakeholders. Understanding their goals and challenges will help you build effective relationships and demonstrate your proactive approach during interviews.
✨Tip Number 2
Highlight your adaptability and teamwork skills by preparing examples from your past experiences. Be ready to discuss how you've successfully collaborated in a flexible environment, as this is crucial for the role.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint, as these are essential for managing workloads and presenting information effectively. Consider taking a quick online course if you need a refresher.
✨Tip Number 4
Reach out to current or former employees of the Faculty Operating Service via LinkedIn. They can provide valuable insights into the team culture and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace Administrator, Faculty of Engineering and Physical Sciences
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Administrator in the Faculty of Engineering and Physical Sciences. Emphasise your organisational skills, teamwork, and any experience with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the university. Mention specific examples of how you have demonstrated adaptability, proactivity, and strong interpersonal skills in previous roles.
Highlight Relevant Experience: In your application, focus on experiences that demonstrate your ability to build effective working relationships and manage workloads efficiently. Use concrete examples to illustrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at University of Southampton
✨Show Your Team Spirit
As the role requires a proactive team player, be sure to highlight your experiences working collaboratively. Share specific examples of how you've contributed to team success in previous roles.
✨Demonstrate Adaptability
The university values flexibility, so prepare to discuss situations where you've had to adapt to changing circumstances. This could include managing unexpected challenges or shifting priorities in your workload.
✨Highlight Communication Skills
Excellent verbal and written communication is key for this position. Be ready to showcase your ability to communicate effectively with various stakeholders, perhaps by discussing past experiences where clear communication made a difference.
✨Organisational Skills Matter
With a focus on time management and organisation, come prepared with examples of how you've successfully managed multiple tasks or projects. Discuss any tools or methods you use to stay organised and meet deadlines.