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- Tasks: Support the Head of School and manage diverse administrative tasks daily.
- Company: Join the University of Southampton, a vibrant community focused on education and research.
- Benefits: Enjoy flexible working arrangements, generous holiday allowance, and a supportive environment.
- Why this job: Be part of a dynamic team, make an impact, and develop your skills in a collaborative setting.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
The Faculty of Environmental and Life Sciences is excited to announce the recruitment for a full-time, permanent Senior Administrator to join the friendly Faculty Operating Service (FOS) team supporting the School of Psychology. The role is varied, and no two days are the same. In this role, you\’ll work closely with the Head of School for Psychology, academic community, and colleagues supporting the core business needs—education, research, and enterprise across the University—to ensure the School is fully supported.
Senior Administrative Officer/Executive Assistant to Professor Charles Leek, Head of School: Psychology. The successful applicant will be motivated, enthusiastic, and a proactive team player capable of working effectively in a flexible and responsive environment.
As a senior member of our busy administrative team, you will provide high-level support to the Head of School and deliver professional and efficient services, including line management, operational assistance, administrative support to the academic community, event organization, financial administration, HR support, organizing and minuting meetings, space management, and resource ordering.
We welcome applicants with experience in an Executive Assistant role and the ability to demonstrate initiative and prioritization of work while contributing to a team, managing a diverse workload, and paying strong attention to detail.
To be successful in this role, you will:
- Build effective and credible working relationships and liaise confidently with academics and senior colleagues.
- Be adaptable, flexible, proactive, able to work independently, and a collaborative team leader with strong interpersonal skills and a positive attitude.
- Have excellent line management and organizational skills to manage workload across a team effectively.
- Manage complex processes, analyze and interpret business information, and support local governance committees.
- Demonstrate excellent verbal and written communication skills, along with up-to-date MS Office skills (including SharePoint and Teams).
The post reports to the School Operations Manager.
We encourage you to complete this application independently, not relying solely on AI tools, to accurately assess your suitability for the role.
As a university, we aim to create an environment where everyone can thrive and foster a culture of inclusion, respect, and equality of opportunity. We believe that diversity enhances our community and are committed to supporting our staff and students through flexible working arrangements and a generous holiday allowance, including additional university closure days. Learn more about our benefits.
We encourage you to complete this application independently, not relying solely on AI tools, to accurately assess your suitability for the role.
Join us in working at the University of Southampton.
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Administrative Officer/Executive Assistant employer: University of Southampton
Contact Detail:
University of Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer/Executive Assistant
✨Tip Number 1
Familiarise yourself with the Faculty of Environmental and Life Sciences and the School of Psychology. Understanding their core values, recent projects, and challenges will help you tailor your conversations and demonstrate genuine interest during interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the team dynamics and expectations, which can be invaluable when preparing for interviews or discussions about the role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed complex processes or diverse workloads in previous roles. Be ready to discuss specific situations where your initiative made a positive impact.
✨Tip Number 4
Brush up on your MS Office skills, particularly SharePoint and Teams, as these are crucial for the role. Consider taking a quick online course or tutorial to ensure you're confident in using these tools effectively.
We think you need these skills to ace Administrative Officer/Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, ability to manage complex processes, and any previous roles where you supported senior management.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the Faculty of Environmental and Life Sciences. Mention specific examples of how you've demonstrated initiative and prioritised tasks in past positions.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this role, consider including a brief example in your application that demonstrates your ability to communicate effectively with diverse stakeholders.
Highlight Teamwork and Flexibility: Emphasise your experience working in a team and your adaptability in a fast-paced environment. Provide examples of how you've successfully collaborated with colleagues to achieve common goals.
How to prepare for a job interview at University of Southampton
✨Showcase Your Organisational Skills
As an Administrative Officer/Executive Assistant, you'll need to demonstrate your ability to manage complex processes and workloads. Prepare examples from your past experiences where you successfully organised events or managed multiple tasks simultaneously.
✨Highlight Your Communication Abilities
Excellent verbal and written communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with colleagues and senior staff in previous positions, and consider preparing a brief written summary of your achievements to share during the interview.
✨Demonstrate Flexibility and Adaptability
The role requires someone who can adapt to changing circumstances and work independently. Think of instances where you've had to adjust your plans or priorities on short notice and be prepared to share these stories.
✨Prepare Questions for Your Interviewers
Engaging with your interviewers by asking insightful questions shows your interest in the role and the organisation. Consider asking about the team dynamics, the challenges faced by the School of Psychology, or opportunities for professional development within the university.
