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For Companies At a Glance
- Tasks: Support the University in recruiting new staff and managing the application process.
- Company: Join a diverse and inclusive University community committed to making a positive impact.
- Benefits: Enjoy flexible remote work, generous leave, and access to sports and cultural facilities.
- Why this job: Be part of a fast-paced team that values growth, communication, and collaboration.
- Qualifications: No specific experience required; just bring your motivation and strong communication skills.
- Other info: Work in modern offices with great transport links and amenities nearby.
The predicted salary is between 28800 - 43200 £ per year.
About The Role
Would you like to play a key role in supporting the University to successfully recruit new staff to join its diverse workforce?
If you are a confident and self-motivated individual interested in joining a responsive and effective recruitment team, we would like to hear from you. Previous administration experience is advantageous, but we are primarily seeking motivated individuals eager to learn new skills and systems.
You should demonstrate exceptional written and verbal communication skills, a keen eye for detail, high organization, flexibility, and the ability to work under tight deadlines managing a large workload. Building and maintaining relationships across the University and keeping candidates informed throughout the application process are essential.
The role is varied and fast-paced. You will handle vacancies for contractual or casual staff, place adverts, invite applicants to interviews, support successful candidates through the offer stage, and prepare and issue contracts. Proficiency in IT, including Microsoft Word and Outlook, is required; training on our internal systems, including the online e-Recruit system, will be provided.
Our HR department is committed to high-quality standards. Based at Guildhall Square, Southampton, our modern, open-plan offices are easily accessible by public transport, shops, restaurants, and a University gym.
What We Offer
Although our HR department works across Highfield Campus and One Guildhall Square, your main work location will be One Guildhall Square. Both locations are accessible and have amenities nearby. There is also an opportunity for flexible remote work, with a requirement to be in the office at least once a week.
We offer an occupational pension scheme, 20 days of annual leave plus 8 bank holidays and 6 University closure days, access to on-campus sports, arts, and culture facilities, and various employee-discount schemes, including the cycle to work scheme.
This role supports the University\’s mission ‘to change the world for the better’. Joining our community provides a valuable opportunity to be part of an environment that values its people and promotes collegiality.
Please note: the expected hours for this full-time role are 9 am – 5 pm.
This advert may close early if we receive a high volume of applications.
Further Details
- Job Description and Person Specification
We aim to foster an inclusive environment where everyone can thrive, respecting diversity and promoting equality of opportunity. We are committed to supporting staff and students through flexible working arrangements.
This role does not qualify for Skilled Worker Visa sponsorship. For UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance, contact Recruitment at +44(0)2380 592750 or recruitment@soton.ac.uk, quoting the job number.
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Recruitment Administration Officer employer: University of Southampton Malaysia
Contact Detail:
University of Southampton Malaysia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruitment Administration Officer
✨Tip Number 1
Familiarise yourself with the recruitment process in higher education. Understanding how universities typically handle recruitment can give you an edge in discussions and interviews, showing that you're proactive and knowledgeable about the sector.
✨Tip Number 2
Network with current or former employees of the University. Engaging with them can provide insights into the culture and expectations of the HR department, which can be invaluable when tailoring your approach during the application process.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock recruitment plan. This could involve outlining how you would manage multiple vacancies, prioritise tasks, and maintain communication with candidates, showcasing your ability to handle the fast-paced nature of the role.
✨Tip Number 4
Brush up on your IT skills, particularly with Microsoft Word and Outlook. Being proficient in these tools will not only help you in the role but also show your commitment to being ready for the job from day one.
We think you need these skills to ace Recruitment Administration Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Recruitment Administration Officer position. Tailor your application to highlight how your experiences align with these requirements.
Highlight Relevant Skills: Emphasise your written and verbal communication skills, attention to detail, and organisational abilities in your CV and cover letter. Provide specific examples of how you've demonstrated these skills in previous roles or experiences.
Show Enthusiasm for Learning: Since the role seeks motivated individuals eager to learn, express your willingness to adapt and acquire new skills, especially regarding the internal systems mentioned in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at University of Southampton Malaysia
✨Showcase Your Communication Skills
As a Recruitment Administration Officer, you'll need to demonstrate exceptional written and verbal communication skills. Prepare examples of how you've effectively communicated in previous roles, whether through emails, reports, or presentations.
✨Highlight Your Organisational Abilities
This role requires high organisation and the ability to manage a large workload under tight deadlines. Be ready to discuss your time management strategies and how you prioritise tasks to ensure everything runs smoothly.
✨Demonstrate Flexibility and Adaptability
The recruitment process can be fast-paced and varied. Share experiences where you've had to adapt quickly to changing circumstances or learn new systems, showcasing your willingness to embrace challenges.
✨Build Rapport with Interviewers
Building and maintaining relationships is key in this role. During the interview, engage with your interviewers, ask questions about their experiences, and express genuine interest in the team and the university's mission.
