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For Companies At a Glance
- Tasks: Provide administrative support, organise meetings, and assist with communications and events.
- Company: Join the Sustainability and Resilience Institute at the University of Southampton.
- Benefits: Flexible working, professional development, generous leave, and wellbeing support.
- Why this job: Make a real difference in sustainability while working in a friendly, inclusive team.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Microsoft Office.
- Other info: Dynamic role with opportunities for growth and collaboration across diverse projects.
The predicted salary is between 28800 - 48000 £ per year.
Overview
The Sustainability and Resilience Institute (SRI) is recruiting a permanent Administrative Officer on a 0.8FTE basis. SRI is a Strategic Research Initiative at the University of Southampton and serves as a hub for interdisciplinary work, bringing people together to tackle complex sustainability and resilience challenges across the University and beyond.
We are seeking a proactive, highly organised Administrative Officer to join our friendly and supportive team, passionate about making a real difference through strategic, innovative, and collaborative work.
The Role And About You
You will provide efficient day-to-day administrative support for the Institute and SRI’s Centre for Postgraduate Researchers (CPGR), working with colleagues, members and external partners. Your responsibilities will include organising meetings, preparing agendas and minutes, processing invoices and travel bookings, and supporting projects as directed.
In addition, you will contribute to SRI’s communications by maintaining the SharePoint site, compiling newsletters, updating web content, and supporting membership engagement through database management and funding processes. You will also assist with running events and workshops, act as a professional point of contact for staff, members and external partners, and provide confidential PA support to the Institute Director.
This is a varied and rewarding role, offering opportunities to contribute across the full spectrum of SRI activity, from research support to event delivery and communications.
To be successful in this role
You will have practical experience in a relevant administrative or operational role. You will be highly organised, able to manage competing priorities, and adapt effectively to changing circumstances.
Strong communication skills are essential, including the ability to support colleagues and handle sensitive information with discretion. You will be proficient in Microsoft Office and online collaboration tools, and bring a collaborative, adaptable approach with the initiative to solve problems within established procedures.
What We Can Offer You
You will join a collaborative, ambitious, and supportive team, working in a friendly and inclusive environment. We offer opportunities for training and professional development, flexible working with scope to agree a pattern that suits you and the Institute (up to 0.8FTE), and a generous benefits package including annual leave, contributory pension, staff discounts, cycle-to-work schemes, and wellbeing support.
For an informal discussion about this post, please contact SRI Coordinator Ellie Pun at e.v.pun@soton.ac.uk.
Working at the University of Southampton
Our vision and mission at the University of Southampton is to have a community where staff and students feel welcome, supported and valued. This environment fosters a culture of inclusion, respect and equality of opportunity, encouraging applicants from diverse backgrounds, with the belief that excellence will be achieved through recognising the value of every individual.
Apply online
Further Details
- Job Description and Person Specification
We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.
This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
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Administrative Officer employer: University of Southampton Malaysia
Contact Detail:
University of Southampton Malaysia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Sustainability and Resilience Institute. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching SRI’s projects and initiatives. Show us that you’re not just interested in the role, but also in making a real difference in sustainability and resilience.
✨Tip Number 3
Practice your communication skills! Since strong communication is key for this role, consider doing mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Administrative Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Administrative Officer role. We want to see how your skills align with our mission at the Sustainability and Resilience Institute!
Show Off Your Organisational Skills: Since this role is all about being organised, give us examples of how you've managed competing priorities in the past. We love seeing real-life scenarios that demonstrate your ability to juggle tasks effectively.
Communicate Clearly: Strong communication skills are key for this position. When writing your application, be clear and concise. We appreciate a straightforward approach that showcases your ability to convey information effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at University of Southampton Malaysia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like organising meetings and managing communications. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Administrative Officer, being organised is crucial. Prepare examples from your past experiences where you successfully managed competing priorities or adapted to changing circumstances. This will show them you can handle the dynamic nature of the role.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them about their team dynamics or ongoing projects to show your interest.
✨Demonstrate Your Collaborative Spirit
This role requires a collaborative approach, so be ready to discuss how you’ve worked effectively in teams before. Share specific instances where you contributed to group success or supported colleagues, as this will resonate well with their values.
