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- Tasks: Support senior leaders with admin tasks, diary management, and communications.
- Company: Join one of the UK’s fastest-growing universities, Salford Business School.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be part of a dynamic team driving change and innovation in education.
- Qualifications: Previous PA/Exec Support experience and strong IT skills required.
- Other info: Located at the vibrant Peel Park Campus in Salford.
The predicted salary is between 30000 - 42000 £ per year.
Join us as the Executive Support Administrator working in Salford Business School and be part of Team Salford, one of the UK’s fastest-growing universities. We have an exciting opportunity for an Executive Support Administrator to support the Associate Deans and Directors of Salford Business School and work in our established school Executive Support Team. You will support members of the Senior Leadership Team (SLT) as they oversee the effective delivery of both Salford Business School and university-level strategic objectives.
The School Executive Support Administrator will provide high level, confidential and comprehensive secretarial and PA support. Working collaboratively with the wider team, this role co-ordinates administrative activity and ensures that all activity is completed in a timely manner and according to standard processes. To deliver the challenges of this role, the School Executive Support Administrator will be expected to demonstrate high levels of initiative, outstanding time-management and organisational skills, and be able to identify creative solutions and work in a collaborative manner.
Our leadership team are supported by a team who provide first-class executive support, acting with integrity and to the highest standards of professionalism. The School Executive Support Administrator works within this team, as we aspire to excellence through collaboration, establishing new ways of working, pioneering change, and adopting new technologies to optimise practice.
The role:
- Provide high level of professional support for SLT members including external relations, extensive inbox and complex diary management, communications, travel, conference organisation and general secretarial support.
- Offer high quality, front line professional service for visitors to the school liaising effectively and with sensitivity to maintain the strong reputation of the University.
- Review incoming papers and reports, particularly those in Executive Members portfolios, and efficiently collate documentation, communications, correspondence, reports, speeches and briefing papers as required.
- Ensure that sensitive and confidential issues, information, and data are handled in an appropriate manner, processed effectively and confidentially, ensuring compliance with GDPR and University regulations.
- Foster collaboration across schools and the wider university, role-modelling the Salford behaviours in all interactions.
We hope you will bring:
- You’ll be resourceful, innovative and proactive, adjusting seamlessly to what can be a fluid environment, multi-tasking and prioritising effectively at executive level.
- You’ll be self-motivated and confident making decisions, and working on your initiative to ensure the SLT are free to continue operating at the highest standards.
- You’ll be a great communicator, connecting with people and working collaboratively with a wider team.
- You’ll have previous PA/Exec Support experience with the ability to contribute to and inform practice.
- IT proficiency, particularly with Excel to store, organise, and analyse data at an intermediate/advanced level.
- Ability to create reports, agendas, meeting slides and minutes with Microsoft 365.
- An excellent level of accuracy and attention to detail, and ability to work to very tight timeframes and deadlines.
- High standard of written and verbal communications skills.
- Continuous improvement by looking for smarter ways of working.
- Problem solving in a structured and methodical way.
Location: Salford - Peel Park Campus
School Executive Support Administrator - Salford employer: University of Salford
Contact Detail:
University of Salford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Executive Support Administrator - Salford
✨Tip Number 1
Familiarise yourself with the Salford Business School and its leadership team. Understanding their strategic objectives and current projects will help you tailor your conversations and demonstrate your genuine interest during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing a busy executive's diary. This practical demonstration can set you apart and highlight your ability to handle complex tasks effectively.
✨Tip Number 3
Network with current or former employees of Salford Business School on platforms like LinkedIn. Engaging with them can provide valuable insights into the role and the culture, which you can leverage in your application process.
✨Tip Number 4
Prepare examples of how you've handled sensitive information or resolved conflicts in previous roles. Being able to articulate these experiences will demonstrate your capability to manage the confidentiality and professionalism required for this position.
We think you need these skills to ace School Executive Support Administrator - Salford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support and administration. Emphasise your organisational skills, time management, and any previous roles that required confidentiality and professionalism.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the School Executive Support Administrator role. Mention your ability to handle sensitive information, your proactive approach, and how you can contribute to the success of the Senior Leadership Team.
Showcase IT Proficiency: In your application, clearly demonstrate your IT skills, particularly with Microsoft 365 and Excel. Provide examples of how you've used these tools to manage data, create reports, or streamline processes in previous roles.
Highlight Communication Skills: Since the role requires excellent communication skills, include examples of how you've effectively liaised with various stakeholders in past positions. This could be through managing complex diaries, organising conferences, or handling external relations.
How to prepare for a job interview at University of Salford
✨Showcase Your Organisational Skills
As an Executive Support Administrator, you'll need to demonstrate exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed complex schedules or coordinated multiple tasks simultaneously.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've effectively liaised with various stakeholders in previous positions, and consider preparing a brief example of a challenging communication scenario you navigated successfully.
✨Demonstrate Your Problem-Solving Abilities
The ability to identify creative solutions is crucial. Think of instances where you faced unexpected challenges and how you approached them. This will show your potential employer that you can handle the fluid environment of the role.
✨Familiarise Yourself with GDPR and Confidentiality
Since handling sensitive information is part of the job, brush up on GDPR regulations and be prepared to discuss how you ensure confidentiality in your work. This will demonstrate your understanding of the importance of data protection in an academic setting.
