Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Director with admin duties and coordinate vendor contracts and invoices.
- Company: Join a dynamic team in a busy office environment.
- Benefits: Competitive hourly wage, full-time hours, and opportunities for growth.
- Why this job: Be the backbone of operations and ensure everything runs smoothly.
- Qualifications: High School Diploma or GED; 3-5 years of office experience preferred.
- Other info: Perfect for organised individuals who thrive in a fast-paced setting.
The predicted salary is between 16 - 22 £ per hour.
Under limited supervision performs administrative assistant duties for the Director of Facilities, Maintenance, Environmental Health & Safety, and Project Management departments. Coordinates vendor contracts, quotes, and invoices. Will oversee the administrative support for the Director of Facilities; Maintenance, Project Management, Environmental Health & Safety, and Operating Engineers. Assist in coordinating all necessary functional needs of the department to ensure a smooth operation as stated below. Supports department budget, timekeeping, and regulatory compliance tracking needs that fall in scope across the department.
Job Requirements
- Education: High School Diploma or GED, or equivalent combination of education and experience. Associate’s Degree in Secretarial Science (preferred).
- Experience: 3-5 years experience or equivalent combination of education and work experience in a busy office environment.
- Skills: Knowledge of MS Word, Excel and Power Point required; Ebuilder, CMMS knowledge preferred. Needs to be organized and take initiative.
City: Rochester
Area of Interest: Clerical
Employment Status: Full-Time
Hours/Week: 40
Office Coordinator in Rochester employer: University of Rochester
Contact Detail:
University of Rochester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in Rochester
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills, like your knowledge of MS Word and Excel, can contribute to their success. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable answering common questions. Focus on showcasing your organisational skills and initiative, which are key for the Office Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that job, and applying directly can sometimes give you an edge over other candidates. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Office Coordinator in Rochester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the Office Coordinator role. We want to see how your background fits with the administrative tasks and coordination duties mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your organisational skills and any experience you have with vendor contracts or budget management.
Show Off Your Tech Skills: Since knowledge of MS Word, Excel, and PowerPoint is a must, make sure to mention your proficiency in these tools. If you have experience with Ebuilder or CMMS, don’t forget to include that too – it could give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at University of Rochester
✨Know Your Stuff
Make sure you’re familiar with the job description and the specific duties of an Office Coordinator. Brush up on your knowledge of vendor contracts, budget tracking, and compliance regulations. This will show that you’re not just interested in the role but also understand what it entails.
✨Showcase Your Skills
Highlight your experience with MS Word, Excel, and PowerPoint during the interview. Be ready to discuss how you've used these tools in previous roles, especially in a busy office environment. If you have any experience with Ebuilder or CMMS, don’t forget to mention that too!
✨Be Organised
Demonstrate your organisational skills by preparing a list of questions to ask the interviewer. This shows initiative and helps you gather important information about the role and the team. Plus, it gives you a chance to showcase your proactive approach.
✨Dress the Part
Even if the company has a casual dress code, it’s always best to dress professionally for the interview. This not only makes a good first impression but also reflects your seriousness about the position. Aim for smart-casual attire that’s comfortable yet polished.
