Human Resources Coordinator - EMEA

Rochester Electronics is hiring immediately for a Human Resources Coordinator - EMEA! For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors.

General Summary

The HR Coordinator takes ownership of administration associated with the entire employee lifecycle. As part of the HR operations EMEA team, you will be responsible for providing general support to the HR Manager and ensuring that the administration of all components linked to the Human Resources department is up to date on a day-to-day basis. Additionally, it will be required to work closely with other members of the HR team based in the US to support transparency and the smooth running of the function. This role reports to Human Resources Manager EMEA & Asia and is based in St. Neots, EMEA HQ office.

Responsibilities

• Provide support to the HR Manager during busy periods or absences with any administrative responsibilities.
• Assist with general HR and benefits queries and research.
• Maintain an excellent understanding of HR policies and processes to support this role as first point of contact, escalating as appropriate.
• Provide support with the EMEA Onboarding program including facilitation of the new hire process, creating an onboarding agenda, delivering a presentation and new hire orientation wherever feasible.
• Manage and maintain employees’ data using our HRIS system and ensuring accuracy of HR and payment information.
• Ensure all necessary paperwork is provided to the employees within a timely manner including employment, performance and salary reviews, probationary period, or termination acknowledgments.
• Manage the administration of any joiners and leavers and its processes.
• Complete all reference requests for current and previous employees, liaising directly with third parties as necessary.
• Support monthly payroll for the EMEA region and working closely with the Finance department and payroll partners to make sure any payroll changes are processed accurately.
• Help to provide initiatives for HR Standard Operating Procedures (SOP) development and maintain any updates.
• Undertake the work permit application and renewal process, maintaining a tracker and updating teams on the status.
• Support with organizing any training, programs, materials, and participants’ communications when required.
• Recruitment admin support such as maintaining the candidate database, liaising with candidates and agencies, arranging interviews.
• Support H&S – office in a safe and sound condition and make sure that Fire Wardens and First Aid are well trained, and certification is up to date.
• Purchasing and invoicing support for the Office Manager EMEA and Finance team.
• Support the HR Manager and other members of the HR or EMEA team as appropriate with the delivery of any ongoing HR Project work as and when needed.

Other Duties & Responsibilities

• Other ad-hoc administrative duties as required.
• Assist to HR Manager and Office Manager with the organization of any team building or team events.
• Other duties as assigned.

Qualifications

• Experience in HR Operations or Business Administration and Payroll.
• CIPD level 3 or studying towards would be beneficial but not essential.
• Advanced communications skills – both verbal and written.
• The English language is a must and any additional European languages would be advantageous.
• Experience with any HRIS or ADP Workforce Now is preferred.
• Intermediate in Microsoft Office, specifically Outlook, Excel, Word, and PowerPoint.
• Exceptional attention to detail.
• Highly organized, ability to prioritize own workload and thrive in a fast-paced environment.
• Ability to work flexibly, and autonomously whilst being a strong team player.
• Excellent interpersonal skills.
• An upbeat and positive attitude, collaborative spirit, and strong customer service – a “Can Do” attitude.
• Highly curious, keen to continuously broaden business experience, build and share new knowledge.
• Strong cultural awareness and sensitivity.

Working Conditions / Physical Demands

Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.

Physical Requirements

Normal Office Business Environment. Heavy keyboard use.

Rochester Electronics is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law. Rochester Electronics is committed to a culturally diverse workforce.