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- Tasks: Provide top-notch admin support and keep our campus running smoothly.
- Company: Join the University of Portsmouth, a vibrant educational community.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Why this job: Make a real difference in maintaining a safe and high-quality campus.
- Qualifications: Strong organisational skills and a knack for communication.
- Other info: On-site role with opportunities to grow within the university.
The predicted salary is between 36000 - 60000 £ per year.
The Administrator will provide comprehensive, high-quality administrative and organisational support to the Deputy Director of Estates and Campus Services and the Strategic Maintenance & Soft Services Manager at the University of Portsmouth. This role is pivotal in ensuring the smooth operation of both strategic and operational activities within the Estates Department, with a particular emphasis on maintenance administration.
The post holder will coordinate and maintain accurate maintenance records, support compliance documentation, and assist in the preparation of reports and briefing materials. They will organise and service meetings, including preparing agendas, collating papers, and producing accurate and timely minutes, ensuring that actions are recorded and followed up as required.
The Administrator will liaise professionally with staff, contractors, and other stakeholders, manage correspondence, maintain databases, and provide logistical and administrative support for departmental projects. The role contributes directly to the efficient delivery of estate services and the maintenance of a safe, high-quality campus environment in line with the University’s strategic objectives.
This position is working on-site only, so we are unable to support hybrid working for this appointment.
Administrator Facilities Management in England employer: UNIVERSITY OF PORTSMOUTH
Contact Detail:
UNIVERSITY OF PORTSMOUTH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Facilities Management in England
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Portsmouth on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by researching the Estates Department's recent projects. We should be ready to discuss how our skills can contribute to their goals, especially in maintenance administration and compliance.
✨Tip Number 3
Practice makes perfect! We can do mock interviews with friends or family to get comfortable with common questions. This will help us articulate our experience in managing correspondence and maintaining databases.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Administrator Facilities Management in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administrative support, especially in facilities management. We want to see how your skills align with the role's requirements!
Showcase Your Organisational Skills: Since this role is all about keeping things running smoothly, be sure to mention any experience you have with maintaining records, managing correspondence, or coordinating meetings. We love a well-organised candidate!
Be Professional and Personable: When writing your application, remember that you'll be liaising with various stakeholders. Use a professional tone but let your personality shine through. We appreciate candidates who can communicate effectively and build relationships!
Apply Through Our Website: To make sure your application gets to us without a hitch, apply directly through our website. It’s the best way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at UNIVERSITY OF PORTSMOUTH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role. Familiarise yourself with maintenance administration, compliance documentation, and how to prepare reports. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be ready to discuss your organisational skills. Prepare examples of how you've successfully managed meetings, maintained records, or coordinated projects in the past. Highlighting your ability to keep things running smoothly will impress the interviewers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you would handle specific situations related to the role. Think about challenges you might face in maintenance administration or liaising with stakeholders, and prepare your responses. This will demonstrate your problem-solving skills and readiness for the job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing projects, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the position aligns with your career goals.
