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- Tasks: Provide top-notch admin support across multiple research themes and ensure smooth operations.
- Company: Join the University of Oxford's renowned Department of Psychiatry, a leader in global research.
- Benefits: Enjoy 38 days annual leave, flexible working, and a great pension scheme.
- Other info: Flexible hybrid work model with opportunities for personal and professional growth.
- Why this job: Be part of impactful research tackling global challenges while developing your skills.
- Qualifications: Experience in admin roles, strong attention to detail, and excellent organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The post is funded until April 2031 and is based in the Department of Psychiatry at the Warneford Hospital. You will provide high quality administrative and operational support, typically across two to three themes within the TV ARC programme. You will work closely with the theme manager and the theme leads. The post holder will lead everyday administrative functions such as room and travel bookings, enable effective research activity flows, and provide concise, accurate data for reporting and compliance processes. You will also assist with theme communication, overseeing research funding processes (including monitoring and reporting budgets), ensuring adherence to regulations, and escalating operational issues to aid risk-based decision-making.
You will have proven experience in administrative support roles, preferably within a research or academic setting with excellent attention to detail and a high level of accuracy in data entry and record keeping. You will have strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Experience of working on NIHR infrastructure funding (i.e. BRC, CRF) and understanding of NHS and University financial infrastructures is desirable.
The University of Oxford is a stimulating work environment and enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from MRC, Wellcome Trust and NIHR and provides highly rated medical training in psychiatry. The Head of Department is Professor Belinda Lennox. The TV ARC is based within the Department of Psychiatry at Oxford and the Thames Valley research ecosystem spans several boundaries between different care settings, commissioners and providers, and across the translational continuum. Our work is organised across three thematic areas – Start Well, Live Well, Age Well – along with five cross-cutting themes: digital; health tech and data; community, social, and home care; knowledge mobilisation, implementation, and partnerships; research inclusion and health inequalities; planning and delivering social care.
Benefits include:
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
- Membership to a variety of social and sports clubs
The post is available on a flexible hybrid basis. The minimum on-site time is 3 days/week for a full-time post.
Theme Administrator : NIHR Applied Research Collaboration (ARC) Thames Valley employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Theme Administrator : NIHR Applied Research Collaboration (ARC) Thames Valley
✨Tip Number 1
Network like a pro! Reach out to current employees at the University of Oxford or within the NIHR ARC Thames Valley. A friendly chat can give us insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the themes and projects at the TV ARC. Show us you’re genuinely interested in their work and how you can contribute to their mission – it’ll make you stand out!
✨Tip Number 3
Practice your responses to common interview questions, especially around administrative support and data management. We want to see your organisational skills shine through, so be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Theme Administrator : NIHR Applied Research Collaboration (ARC) Thames Valley
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Theme Administrator. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Attention to Detail: Since this role requires a high level of accuracy in data entry and record keeping, be sure to demonstrate your attention to detail in your application. Double-check for any typos or errors before hitting send!
Highlight Relevant Experience: If you've worked in administrative support roles, especially in research or academic settings, make that clear! Share specific examples of how you've managed tasks like room bookings or budget monitoring.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at University of Oxford
✨Know Your Themes
Familiarise yourself with the three thematic areas: Start Well, Live Well, and Age Well. Understanding how these themes interconnect with the research ecosystem will show your genuine interest and help you articulate how you can contribute effectively.
✨Highlight Your Admin Skills
Be ready to discuss your previous administrative experience, especially in research or academic settings. Prepare specific examples of how you've managed tasks like room bookings, travel arrangements, or budget monitoring, showcasing your attention to detail and organisational skills.
✨Understand the Funding Landscape
Brush up on NIHR infrastructure funding and the financial frameworks of the NHS and universities. Being able to speak knowledgeably about these topics will demonstrate your readiness to handle the financial aspects of the role.
✨Prepare for Compliance Questions
Since compliance is a key part of the role, think about how you've ensured adherence to regulations in past positions. Be prepared to discuss any challenges you faced and how you resolved them, as this will highlight your problem-solving abilities.