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- Tasks: Coordinate and manage conferences and events across multiple venues.
- Company: Join the University of Oxford, a leading provider of world-class events.
- Benefits: Enjoy 38 days holiday, hybrid working, and discounted travel perks.
- Why this job: Be part of a diverse team making a real impact in event management.
- Qualifications: Proven sales experience, strong communication skills, and a proactive mindset required.
- Other info: This role is fixed-term for one year with opportunities for growth.
The predicted salary is between 29000 - 36000 £ per year.
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Senior Conference and Events Sales Coordinator, Oxford
Client:
University of Oxford
Location:
Oxford, United Kingdom
Job Category:
Other
–
EU work permit required:
Yes
Job Reference:
5305ca7f9db0
Job Views:
7
Posted:
14.07.2025
Expiry Date:
28.08.2025
Job Description:
Saïd Business School, Park End Street, Oxford and Egrove Park, Kennington
Grade 6: £34,982 – £40,855 per annum including the Oxford University Weighting of £1,500 per annum
Fixed-term (one year), full-time (37.5 hours per week)
We are one of the UK’s leading providers of conferences, meetings, and events, operating world-class and unique venues across multiple locations. Our facilities include lecture theatres, seminar rooms, and classrooms catering to a wide range of clients — from corporate and academic to training organizations and executive education providers.
We are seeking a Senior Conference and Events Coordinator to develop and coordinate our conference and event activities across all sites. This diverse role combines venue management, business development, customer service, and system administration.
Key responsibilities:
- Oversee events and resolve unexpected issues swiftly to ensure an outstanding customer experience.
- Manage our venue booking system (currently KX), ensuring accuracy, efficiency, and ongoing development.
- Maintain strong relationships with internal and external stakeholders to ensure repeat business and excellent service.
- Prepare quotes, financial contracts, and communicate booking details accurately.
- Represent our venues at industry events, exhibitions, and networking opportunities.
Applicants should be proactive, driven, with strong initiative and a mindset for continuous improvement. Proven experience in sales and negotiation, excellent communication skills, and the ability to deliver high-quality service are essential. Strong organizational skills, attention to detail, and the capacity to manage multiple priorities in a fast-paced environment are required. Applicants must have the Right to Work in the UK, as this position may not meet the points threshold under the UK points-based immigration system.
At Saïd Business School, we foster a diverse and inclusive work environment. We welcome applicants from all backgrounds to bring their perspectives and experiences to our team. Join us to build a brighter, more equitable future, celebrating diversity, advancing equity, and nurturing inclusion.
We offer generous benefits, including:
- 38 days of holiday including bank holidays
- Hybrid working
- Membership of the Oxford staff pension scheme
- Discounted bus travel
- Subsidised onsite catering
- Cycle loan scheme
- Other university benefits
All applications must include a CV, Supporting Statement/Cover Letter, and Current Salary. For guidance and support, please visit our website.
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Senior Conference and Events Sales Coordinator employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Conference and Events Sales Coordinator
✨Tip Number 1
Familiarise yourself with the University of Oxford's events and conference offerings. Understanding their unique venues and services will help you tailor your approach when networking or discussing potential collaborations.
✨Tip Number 2
Attend industry events and networking opportunities related to conferences and events management. This will not only expand your professional network but also give you insights into current trends and best practices in the field.
✨Tip Number 3
Develop your negotiation and sales skills by seeking out workshops or online courses. Being able to demonstrate these skills during interviews or networking can set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience will not only enhance your CV but also provide you with real-life examples to discuss during interviews.
We think you need these skills to ace Senior Conference and Events Sales Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Senior Conference and Events Sales Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling Cover Letter: Write a strong supporting statement or cover letter that showcases your relevant experience in event coordination, sales, and customer service. Use specific examples to demonstrate your skills and how they will benefit the University of Oxford.
Highlight Relevant Experience: In your CV, emphasise your previous roles related to event management, business development, and stakeholder engagement. Include quantifiable achievements to illustrate your impact in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at University of Oxford
✨Know the Venue Inside Out
Familiarise yourself with the facilities and services offered by Saïd Business School. Understanding the unique features of their venues will help you demonstrate your enthusiasm and ability to represent them effectively during the interview.
✨Showcase Your Customer Service Skills
Prepare examples of how you've successfully managed customer relationships in previous roles. Highlight your ability to resolve issues swiftly and ensure a positive experience, as this is crucial for the Senior Conference and Events Sales Coordinator position.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple priorities in a fast-paced environment. Share specific strategies or tools you use to stay organised, as this role requires strong attention to detail and the ability to juggle various tasks.
✨Prepare for Sales and Negotiation Questions
Since proven experience in sales and negotiation is essential, think of scenarios where you've successfully closed deals or negotiated terms. Be prepared to discuss your approach and the outcomes, showcasing your proactive and driven nature.
