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- Tasks: Support senior researchers with diary management, meeting coordination, and event support.
- Company: Join the IRIHS team at the Nuffield Department of Primary Care Health Sciences in Oxford.
- Benefits: Enjoy flexible remote work options and a competitive salary package.
- Why this job: Be part of impactful research while developing your organisational and communication skills.
- Qualifications: Proven experience in supporting senior staff with excellent attention to detail and communication skills.
- Other info: This is a fixed-term role for 12 months, with opportunities for professional growth.
The predicted salary is between 31459 - 36616 £ per year.
Applications are invited for a Personal Assistant to work in the IRIHS (Interdisciplinary Research in Health Sciences) team within the Nuffield Department of Primary Care Health Sciences.
We are seeking a highly organised PA to support our senior researchers with their research projects as well as supporting group activities within the IRIHS team. The role involves a diverse range of responsibilities including diary management, meeting coordination, financial administration, communication and event support, and liaison with a wide range of internal and external stakeholders. The postholder will also provide occasional PA cover and ad hoc support as needed.
You will have proven experience supporting a senior member of staff with excellent diary management skills and experience in arranging complex meetings and travel itineraries. A meticulous eye for detail and a high level of accuracy are essential, along with outstanding written and oral communication skills. Familiarity with financial systems such as Oracle Financials would be an advantage.
During your office days, you will be based in the Nuffield Department of Primary Care Health Sciences, Radcliffe Primary Care Building, Woodstock Road, Oxford, OX2 6GG. You will be able to agree a pattern of regular remote working with your line manager.
The position is fixed term for 12-months in the first instance.
For further information or discuss the post please contact Charlotte Thompson-Grant (charlotte.thompson-grant@phc.ox.ac.uk).
“Committed to equality and valuing diversity”.
Applications for this vacancy are to be made online and you will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click herefor information and advice on writing an effective Supporting Statement.Please do not attach any manuscripts, papers, transcripts, mark sheets or certificates as these will not be considered as part of your application.
The closing date for applications is12:00noon on Friday 11 July 2025.
Interviews are expected to be held on Wednesday 30 July 2025.
Please note: This role will not attract sufficient points to obtain a sponsored skilled worker visa under the points based immigration system, however applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route.
£31,459 to £36,616 per annum with a discretionary range to £39,749 per annum (pro-rata) : Standard Grade 5
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Personal Assistant employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the IRIHS team and their research projects. Understanding their work will not only help you in interviews but also demonstrate your genuine interest in the role and the organisation.
✨Tip Number 2
Brush up on your diary management and meeting coordination skills. Consider using tools or software that can help streamline these processes, as being able to showcase your efficiency in these areas will be crucial for a Personal Assistant role.
✨Tip Number 3
Network with current or former employees of the Nuffield Department of Primary Care Health Sciences. They can provide valuable insights into the team culture and expectations, which can give you an edge during the interview process.
✨Tip Number 4
Prepare to discuss your experience with financial administration, especially if you have worked with systems like Oracle Financials. Being able to articulate your familiarity with such tools will set you apart from other candidates.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Personal Assistant position. Make notes on how your skills and experiences align with what they are looking for.
Craft a Tailored Supporting Statement: Your Supporting Statement should include a cover letter and specifically address each selection criterion mentioned in the job description. Use clear examples from your past experience to demonstrate how you meet these criteria.
Highlight Relevant Experience: Emphasise your experience in diary management, meeting coordination, and financial administration. Mention any familiarity with financial systems like Oracle Financials, as this could set you apart from other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and Supporting Statement for any spelling or grammatical errors. A meticulous eye for detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at University of Oxford
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed diaries, coordinated meetings, or handled multiple tasks simultaneously. This will demonstrate your ability to support senior researchers effectively.
✨Communicate Clearly and Confidently
Outstanding written and oral communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've effectively communicated with various stakeholders in the past.
✨Familiarise Yourself with Financial Systems
If you have experience with financial systems like Oracle Financials, make sure to mention it during the interview. If not, do some research on these systems so you can speak knowledgeably about them and express your willingness to learn.
✨Prepare a Strong Supporting Statement
Your Supporting Statement is crucial. Make sure it clearly addresses how you meet each selection criterion listed in the job description. Tailor your cover letter to highlight relevant experiences that align with the responsibilities of the role.