At a Glance
- Tasks: Support senior researchers with diary management, meeting coordination, and event support.
- Company: Join the IRIHS team at the Nuffield Department of Primary Care Health Sciences in Oxford.
- Benefits: Enjoy flexible remote work options and a competitive salary package.
- Other info: This is a fixed-term role for 12 months, with opportunities for professional growth.
- Why this job: Be part of impactful research while developing your organisational and communication skills.
- Qualifications: Proven experience in supporting senior staff with excellent attention to detail and communication skills.
The predicted salary is between 31459 - 36616 € per year.
Location: Centre for Human Genetics, Building for Genomic Medicine, Roosevelt Drive, Oxford, OX3 7BN
Salary: Standard Grade 5: £32,108 - £37,338 with discretionary range to £40,514 per annum (pro rata). Inclusive of pensionable Oxford University Weighting of £1,730 per year (pro rata).
We are seeking to appoint a Personal Assistant to provide high‑level administrative and organisational support to Professors Miles Carroll and Anneke Lucassen within the Centre for Human Genetics, Nuffield Department of Medicine. The role will ensure the smooth day‑to‑day running of their diaries and research groups, allowing them to focus on strategic and academic priorities. Acting as a central point of contact, you will handle a wide range of matters, including those of a confidential nature, and support the wider administrative team to ensure effective running of the Centre.
Responsibilities
- Manage complex diaries, including scheduling, cancellations, and adjustments.
- Act as first point of contact, handling correspondence and delegating as necessary.
- Organise meetings and travel arrangements, including international arrangements and visas.
- Prepare agendas, papers, and minutes, draft responses and briefing notes.
- Provide administrative and financial support, including expenses and invoices.
- Maintain accurate records and filing systems.
- Support research group administration and advise on procedures.
- Improve processes and build effective working relationships across the department.
Qualifications
- Education at least GCSE level or equivalent.
- Experience in diary management and complex travel arrangements.
- Ability to draft correspondence and produce well‑presented documents.
- Excellent IT skills: email, Word, Excel.
- Strong numeracy skills and experience handling confidential information with tact and discretion.
- Excellent organisational skills, ability to prioritise a busy workload, meet deadlines, and demonstrate high accuracy and attention to detail.
The position is part‑time (18.25 hours / 50% FTE per week) on a permanent contract.
Personal Assistant in Oxford employer: University of Oxford
The Nuffield Department of Primary Care Health Sciences offers a supportive and inclusive work environment, where employees are encouraged to grow and develop their skills. As a Personal Assistant within the IRIHS team, you will enjoy a flexible working pattern, including the option for remote work, while contributing to impactful health research in the vibrant city of Oxford. With a commitment to equality and diversity, this role provides an opportunity to be part of a dynamic team dedicated to advancing healthcare solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Oxford
✨Tip Number 1
Familiarise yourself with the IRIHS team and their research projects. Understanding their work will not only help you in interviews but also demonstrate your genuine interest in the role and the organisation.
✨Tip Number 2
Brush up on your diary management and meeting coordination skills. Consider using tools or software that can help streamline these processes, as being able to showcase your efficiency in these areas will be crucial for a Personal Assistant role.
✨Tip Number 3
Network with current or former employees of the Nuffield Department of Primary Care Health Sciences. They can provide valuable insights into the team culture and expectations, which can give you an edge during the interview process.
✨Tip Number 4
Prepare to discuss your experience with financial administration, especially if you have worked with systems like Oracle Financials. Being able to articulate your familiarity with such tools will set you apart from other candidates.
We think you need these skills to ace Personal Assistant in Oxford
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to grasp the responsibilities and requirements of the Personal Assistant position. Make notes on how your skills and experiences align with what they are looking for.
Craft a Tailored Supporting Statement:Your Supporting Statement should include a cover letter and specifically address each selection criterion mentioned in the job description. Use clear examples from your past experience to demonstrate how you meet these criteria.
Highlight Relevant Experience:Emphasise your experience in diary management, meeting coordination, and financial administration. Mention any familiarity with financial systems like Oracle Financials, as this could set you apart from other candidates.
Proofread Your Application:Before submitting, carefully proofread your CV and Supporting Statement for any spelling or grammatical errors. A meticulous eye for detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at University of Oxford
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed diaries, coordinated meetings, or handled multiple tasks simultaneously. This will demonstrate your ability to support senior researchers effectively.
✨Communicate Clearly and Confidently
Outstanding written and oral communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've effectively communicated with various stakeholders in the past.
✨Familiarise Yourself with Financial Systems
If you have experience with financial systems like Oracle Financials, make sure to mention it during the interview. If not, do some research on these systems so you can speak knowledgeably about them and express your willingness to learn.
✨Prepare a Strong Supporting Statement
Your Supporting Statement is crucial. Make sure it clearly addresses how you meet each selection criterion listed in the job description. Tailor your cover letter to highlight relevant experiences that align with the responsibilities of the role.
