At a Glance
- Tasks: Provide high-level admin support to top professors in genetics.
- Company: Centre for Human Genetics at Oxford University, a hub of innovation.
- Benefits: Competitive salary, pension scheme, and flexible part-time hours.
- Other info: Join a dynamic team with opportunities for personal growth.
- Why this job: Be the backbone of groundbreaking research while honing your organisational skills.
- Qualifications: GCSE level education and experience in diary management required.
The predicted salary is between 32108 - 37000 € per year.
Location: Centre for Human Genetics, Building for Genomic Medicine, Roosevelt Drive, Oxford, OX3 7BN
Salary: Standard Grade 5: £32,108 - £37,338 with discretionary range to £40,514 per annum (pro rata). Inclusive of pensionable Oxford University Weighting of £1,730 per year (pro rata).
We are seeking to appoint a Personal Assistant to provide high‑level administrative and organisational support to Professors Miles Carroll and Anneke Lucassen within the Centre for Human Genetics, Nuffield Department of Medicine. The role will ensure the smooth day‑to‑day running of their diaries and research groups, allowing them to focus on strategic and academic priorities. Acting as a central point of contact, you will handle a wide range of matters, including those of a confidential nature, and support the wider administrative team to ensure effective running of the Centre.
Responsibilities
- Manage complex diaries, including scheduling, cancellations, and adjustments.
- Act as first point of contact, handling correspondence and delegating as necessary.
- Organise meetings and travel arrangements, including international arrangements and visas.
- Prepare agendas, papers, and minutes, draft responses and briefing notes.
- Provide administrative and financial support, including expenses and invoices.
- Maintain accurate records and filing systems.
- Support research group administration and advise on procedures.
- Improve processes and build effective working relationships across the department.
Qualifications
- Education at least GCSE level or equivalent.
- Experience in diary management and complex travel arrangements.
- Ability to draft correspondence and produce well‑presented documents.
- Excellent IT skills: email, Word, Excel.
- Strong numeracy skills and experience handling confidential information with tact and discretion.
- Excellent organisational skills, ability to prioritise a busy workload, meet deadlines, and demonstrate high accuracy and attention to detail.
The position is part‑time (18.25 hours / 50% FTE per week) on a permanent contract.
Personal Assistant employer: University of Oxford
The Centre for Human Genetics at the Nuffield Department of Medicine offers a dynamic and supportive work environment, where you will play a crucial role in facilitating the research efforts of esteemed Professors. With competitive salary packages, inclusive benefits such as pension contributions, and opportunities for professional development, this part-time Personal Assistant position allows you to contribute meaningfully to groundbreaking genetic research while enjoying a collaborative culture in the heart of Oxford.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Centre for Human Genetics. A friendly chat can open doors and give you insights that might just land you that Personal Assistant role.
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and organisational skills. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your tech skills! Be ready to discuss how you've used tools like Word and Excel in past roles. We all know that being IT-savvy is key for a Personal Assistant, so highlight your experience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and any relevant administrative skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can support Professors Carroll and Lucassen. Keep it concise but engaging – we love a bit of personality!
Show Off Your IT Skills:Since the role requires excellent IT skills, make sure to mention your proficiency in tools like Word and Excel. If you've got any specific examples of how you've used these skills in previous roles, share them with us!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it's super easy!
How to prepare for a job interview at University of Oxford
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, travel arrangements, and the specific needs of Professors Carroll and Lucassen. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss examples of how you've managed complex schedules or handled confidential information in the past. Use specific scenarios to illustrate your organisational prowess and attention to detail, as these are crucial for the position.
✨Prepare for Common Questions
Anticipate questions related to diary management, communication skills, and handling sensitive information. Practise your responses so you can answer confidently and clearly. This preparation will help you feel more at ease during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the team dynamics or the Centre's goals. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you. Plus, it leaves a positive impression on the interviewers!
