At a Glance
- Tasks: Support HR administration and enhance colleague experiences at the University of Oxford.
- Company: Join the prestigious University of Oxford, ranked the world's leading university.
- Benefits: Enjoy 38 days annual leave, flexible working, and a generous family leave scheme.
- Other info: Be part of a diverse community that values your wellbeing and professional growth.
- Why this job: Make a real impact in a dynamic environment while supporting essential university services.
- Qualifications: Strong organisational skills and experience in administrative processes required.
The predicted salary is between 27000 - 33000 £ per year.
Accurate, thoughtful people administration helps colleagues feel supported throughout their employment and enables essential University services to operate effectively.
As a People Administrative Officer within Estates Services at the University of Oxford, you will help deliver reliable HR administration across the employee lifecycle, supporting managers and colleagues in a department responsible for the University's extensive and diverse estate.
You will bring strong organisational skills, a commitment to accurate administration and a helpful, professional approach to supporting colleagues.
We are looking for someone who can demonstrate
- Experience of managing administrative processes and providing reception or customer-facing services.
- The ability to understand, apply and clearly communicate regulations and procedures.
- Confidence in working independently, resolving routine issues and recognising when to refer matters to others.
- Strong organisational and time-management skills, supported by relevant qualifications (such as BTEC National Diploma, NVQ Level 3 or equivalent) and/or significant experience at a similar level.
- Competence in Microsoft Outlook, Word and Excel, together with experience of using databases.
- Experience of contributing effectively as part of a team in an office environment.
Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for eleven consecutive years.
A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence.
Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.
Estates Services manages and develops the buildings, spaces and infrastructure that support the University's teaching, research and wider activities.
With responsibility for approximately 450 buildings, from laboratories and libraries to museums and historic spaces, the department helps create safe, sustainable and effective environments for staff, students and visitors.
Its work brings together a wide range of professional expertise, making effective people administration essential to supporting the colleagues who maintain and improve the University’s estate.
What We Offer
- Working at the University of Oxford offers several exclusive benefits, such as:
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
- #J-18808-Ljbffr
People Administrative Officer employer: University of Oxford
The Department of Politics and International Relations at the University of Oxford is an exceptional employer, offering a collaborative and intellectually stimulating environment where finance professionals can thrive. With a commitment to equality, diversity, and inclusion, along with generous benefits such as 38 days of annual leave and a robust family leave scheme, employees are supported in both their professional and personal lives. This role not only provides the opportunity to influence strategic financial decisions within a world-renowned department but also fosters continuous growth and development in a vibrant academic community.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrative Officer
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at University of Oxford!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at University of Oxford.
We think you need these skills to ace People Administrative Officer
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at University of Oxford. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to University of Oxford and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at University of Oxford. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to University of Oxford's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at University of Oxford
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with University of Oxford.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at University of Oxford will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact University of Oxford and how you would contribute to adapting HR strategies.
