At a Glance
- Tasks: Provide executive support and manage schedules for senior leaders in a dynamic environment.
- Company: Join a prestigious university with a focus on collaboration and excellence.
- Benefits: Competitive salary, professional development, and a supportive work culture.
- Other info: Exciting opportunities for growth and a chance to engage with diverse stakeholders.
- Why this job: Be at the heart of administration, making a real difference in a vibrant academic setting.
- Qualifications: Strong organisational skills and experience in executive support are essential.
We are seeking a highly organised, proactive, and professional PA to join our team in a pivotal support role. Working closely with senior departmental leaders, you will provide comprehensive executive and administrative support across a broad range of activities, ensuring the smooth and effective operation of key departmental functions.
The post holder will support the Head and Deputy Head of Administration and Finance and will be expected to:
- Provide diary management
- Arrange the annual schedule of committee meetings and events, including room booking and catering
- Liaise with HR and sub‑department administrative officers for the issue of University visitor cards
- Be the first port of call for visitors and enquiries
- Provide support to the Head of Department's Office in the Executive Assistant's absence
This is an exciting and challenging role requiring the post holder to coordinate activities including Building Services, Health and Safety and Personnel. They will deliver good customer service to both internal and external customers.
The post holder must be confident, proactive, with strong organisational skills and be sensitive to the confidential nature of much of the work. An ability to deal with a wide variety of duties and responsibilities and still meet deadlines is vital.
You will have proven experience of managing diaries and providing comprehensive executive support, as well as the ability to manage and prioritise a varied workload, meeting deadlines in a busy environment. You will have demonstrable experience of producing high-quality correspondence and administrative documentation, strong numeracy skills with experience in financial administration and excellent communication and organisational skills.
PA to the Head and Deputy Head of Administration and Finance employer: University of Oxford
Join a dynamic and supportive environment where your role as a PA to the Head and Deputy Head of Administration and Finance is crucial to our success. We pride ourselves on fostering a collaborative work culture that values professional growth, offering opportunities for development and training while ensuring a healthy work-life balance. Located in a vibrant academic setting, you will enjoy the unique advantage of being part of a community dedicated to excellence and innovation.
