At a Glance
- Tasks: Support operations, events, finance, and HR in a dynamic team environment.
- Company: Join a busy team that values collaboration and efficiency.
- Benefits: Gain valuable experience and develop your administrative skills.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be the go-to person for enquiries and help organise exciting events.
- Qualifications: Must have Oracle R12 experience and strong admin skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an experienced Administrator to join a busy and dynamic team supporting operations, events, finance, and HR administration functions. IMPORTANT: Oracle R12 experience is an essential requirement for this role. Applicants who do not have proven experience using Oracle R12 will not be considered and should not apply.
Key Responsibilities
- Act as the first point of contact for general enquiries, providing accurate information and guidance in line with organisational policies and procedures.
- Manage administrative arrangements for meetings, training sessions, and events, including room bookings, catering, travel, and accommodation.
- Use Oracle R12 Financials for purchasing and/or accounts payable activities.
- Assist with the preparation of permits and maintenance of associated records.
- Maintain staff contact information, mailing lists, and telephone directories.
- Coordinate the ordering of mobile phones and equipment for new and existing staff.
- Maintain staff training records and provide information required for compliance and reporting purposes.
- Support customer service initiatives and assist with the collection and collation of data for accreditation and quality standards.
- Organise meetings, prepare meeting rooms, arrange catering, and take minutes or action notes where required.
- Receive, distribute, and manage incoming and outgoing post and deliveries.
- Provide general administrative support to management as required.
- Liaise with colleagues to coordinate workloads and priorities across the team.
HR Administration Support
- Assist with recruitment administration and employee onboarding/leaver processes.
- Respond to general personnel-related enquiries.
- Arrange the renewal of staff identification cards and maintain associated records.
- Operate staff, visitor, and contractor access card systems.
Events Administration
- Manage a busy events inbox, responding promptly to enquiries and escalating complex matters where appropriate.
- Maintain event calendars and booking systems, ensuring all information is accurate and up to date.
- Assist with the collection and verification of event documentation, including risk assessments, insurance certificates, and other compliance paperwork.
Applicants must demonstrate:
- Experience using Oracle R12 Financials for purchasing, accounts payable, or related finance administration activities.
- Strong administrative experience within a busy office environment.
- Proficiency in Microsoft Outlook, Word, Excel, and other standard office applications.
Application Guidance
Please note: Oracle R12 experience is a non-negotiable requirement for this position. Candidates who do not have direct Oracle R12 experience will not be shortlisted and need not apply.
Teams Administrator in Oxford employer: University of Oxford
Join a vibrant and supportive team as a Teams Administrator, where your expertise in Oracle R12 will be valued and utilised in a dynamic environment. Our company fosters a collaborative work culture that prioritises employee growth through continuous training and development opportunities, ensuring you can thrive in your role. Located in a bustling area, we offer a range of benefits including flexible working arrangements, comprehensive health packages, and a commitment to work-life balance, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Teams Administrator in Oxford
✨Tip Number 1
Get to know the company and its culture before your interview. Research their values and recent projects, so you can show how you fit in. This will help us see that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your responses to common interview questions, especially those related to Oracle R12. We want to hear about your hands-on experience, so be ready to share specific examples of how you've used it in past roles.
✨Tip Number 3
Don’t forget to prepare some questions for us! Asking about the team dynamics or upcoming projects shows that you’re engaged and thinking ahead. Plus, it gives you a chance to assess if this is the right fit for you.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation and reiterate your interest in the role. We love seeing candidates who are proactive and enthusiastic!
We think you need these skills to ace Teams Administrator in Oxford
Some tips for your application 🫡
Show Off Your Oracle R12 Skills:Make sure to highlight your experience with Oracle R12 in your application. We want to see how you've used it in previous roles, so don’t hold back on the details!
Tailor Your CV and Cover Letter:Take a moment to customise your CV and cover letter for this role. We love seeing how your skills and experiences align with what we’re looking for, so make it personal!
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point about your relevant experience.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role.
How to prepare for a job interview at University of Oxford
✨Know Your Oracle R12 Inside Out
Since Oracle R12 experience is a must-have for this role, make sure you brush up on your knowledge. Be ready to discuss specific tasks you've completed using the software, and think of examples that showcase your proficiency in purchasing and accounts payable activities.
✨Show Off Your Administrative Skills
This position requires strong administrative experience, so prepare to highlight your organisational skills. Think about times when you successfully managed meetings, events, or complex schedules, and be ready to share how you kept everything running smoothly.
✨Be Ready for HR and Events Questions
Since the role involves HR administration and event management, expect questions related to these areas. Prepare examples of how you've handled recruitment processes or organised events, and demonstrate your ability to manage multiple priorities effectively.
✨Communicate Clearly and Confidently
As the first point of contact for enquiries, your communication skills are key. Practice articulating your thoughts clearly and confidently, and remember to listen actively during the interview. This will show that you're not only capable but also approachable and a team player.
