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- Tasks: Manage grant administration and support financial operations for diverse projects.
- Company: Join the NDM Grant Management Team at Oxford University.
- Benefits: Competitive salary, pension scheme, and a permanent contract.
- Why this job: Make a real impact in research funding while developing your skills.
- Qualifications: Degree or equivalent experience with strong knowledge of grants and financial administration.
- Other info: Full-time role with excellent career development opportunities.
The predicted salary is between 35000 - 41000 £ per year.
Location: Big Data Institute, Li Ka Shing Centre for Health and Information Discovery, Old Road Campus, Headington, Oxford, OX3 7LF
Role Overview: We are seeking to appoint a Senior Grants Officer to join the NDM Grant Management Team, which provides professional project support across the department. Reporting to the Research Grants Manager, you will manage your own work on a day-to-day basis, working independently while contributing to a high-performing team. You will play a central role in supporting the financial and operational management of NDM’s diverse project portfolio, liaising with academic staff, central University services, external collaborators, and funders.
Core Responsibilities:
- You will be responsible for managing day-to-day grant administration, including pre-award activities such as preparing and accurately costing grant applications using the University’s costing tool (currently X5) and ensuring compliance with funder terms and University policies.
- You will oversee post-award activities, including monitoring budgets, analysing expenditure, preparing reports, and liaising with Research Accounts, collaborators, and other departments.
- You will provide guidance to grant holders, support audits and financial reporting, and elevate any issues to senior staff when necessary.
- You will also support training of Grants Officers, Apprentices, and other team members, and contribute to the development of information management systems to improve grant administration across the department.
Qualifications & Experience: It is essential that you must have a degree or equivalent experience, with strong knowledge of grants or contracts, preferably in higher education. You will need experience in financial administration, interpreting policies, and managing budgets, with high attention to detail and strong numeracy skills. Excellent interpersonal skills, the ability to work independently and as part of a team, and confidence using IT systems, including Microsoft Office, are essential. Experience using a costing tool, working with industry partners, or using financial software such as Oracle or X5 is desirable. You will be organised, proactive, and able to prioritise multiple tasks to meet deadlines, with a proven ability to build effective working relationships with colleagues at all levels.
Remuneration and Contract: £35,681 to £41,636 with a discretionary range to £45,212 p.a. (pro rata): Standard Grade 6. This is inclusive of a pensionable Oxford University Weighting of £1,730 per year (pro rata). This position is offered full time on a permanent contract and is funded by the Department.
Please note that interviews will be held on 10 February 2026. Only applications received before 12 midday on Monday 26 January 2026 will be considered.
Senior Grants Officer in Oxford employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Grants Officer in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the field of grants management. Attend relevant events or webinars, and don’t be shy about introducing yourself to potential colleagues or collaborators. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Familiarise yourself with their grant management processes and any recent news. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Focus on articulating your experience with grant administration and financial management clearly. The more comfortable you are discussing your skills, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way. Plus, applying directly can sometimes give you an edge over other candidates. So, get your application in and let’s make it happen!
We think you need these skills to ace Senior Grants Officer in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your experience aligns with the Senior Grants Officer role. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills: Don’t just list your qualifications; demonstrate how your skills in financial administration and grant management have made a difference in your previous roles. We want to see your impact!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read and understand.
Apply Through Our Website: Remember to submit your application through our website. It’s the best way to ensure it gets to us directly, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at University of Oxford
✨Know Your Grants Inside Out
Make sure you brush up on your knowledge of grants and contracts, especially in the context of higher education. Familiarise yourself with the specific funding bodies relevant to the role and be ready to discuss how you've successfully managed grant applications in the past.
✨Showcase Your Financial Savvy
Since financial administration is key for this position, prepare examples that highlight your experience with budgeting and expenditure analysis. Be ready to explain how you've used costing tools like X5 or similar software to manage grants effectively.
✨Demonstrate Team Spirit
This role requires collaboration with various stakeholders, so think of instances where you've worked well in a team. Share how you've supported colleagues or contributed to training others, as this will show your ability to elevate the team's performance.
✨Prepare Questions That Matter
Interviews are a two-way street, so come armed with thoughtful questions about the NDM Grant Management Team and their projects. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
