At a Glance
- Tasks: Assist with purchasing processes and ensure accurate documentation in a busy academic environment.
- Company: Join a prestigious department at Oxford University, known for its excellence.
- Benefits: Gain valuable experience in procurement and finance within a supportive team.
- Other info: Immediate start needed; on-site work may be required.
- Why this job: Make an impact in a renowned institution while developing your skills.
- Qualifications: Experience in finance or procurement and strong organisational skills required.
The predicted salary is between 25000 - 30000 € per year.
We are seeking a proactive and detail-oriented Temporary Purchasing Assistant to join a busy Oxford University department based in Headington. This is an excellent opportunity for someone with procurement or finance administration experience looking to work within a prestigious academic environment.
Key Responsibilities
- Review and validate purchase requisitions in Oracle R12, ensuring accuracy, compliance, correct documentation, and VAT treatment.
- Process new supplier setups and amendment requests, ensuring all documentation is complete and accurate.
- Maintain purchasing records, process order acknowledgements, and follow up on purchase orders to ensure timely delivery and receipting.
- Respond to internal and external enquiries, providing guidance on purchasing and financial procedures.
- Support the University’s purchase-to-pay processes and undertake related administrative tasks.
About You
- Previous experience within a finance, procurement, or purchasing environment.
- Knowledge of purchase-to-pay processes, purchase order administration, and supplier management.
- Strong attention to detail and excellent organisational skills.
- Confident communicator with a customer-focused approach.
- Experience using Oracle R12 would be highly advantageous.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Purchasing Assistant in Oxford employer: University of Oxford
Joining our team as a Temporary Purchasing Assistant at Oxford University offers you the chance to work in a prestigious academic environment that values detail-oriented and proactive individuals. With a strong focus on employee growth, we provide opportunities for professional development and a supportive work culture that encourages collaboration and innovation. Located in Headington, you will enjoy the vibrant atmosphere of a university setting while contributing to essential procurement processes that support our academic mission.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the procurement and finance sectors. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase-to-pay processes and Oracle R12. We recommend practising common interview questions related to procurement and finance to show off your expertise and confidence.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview or networking event, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a leg up. Plus, it’s super easy to keep track of your applications all in one place.
We think you need these skills to ace Purchasing Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in finance or procurement. We want to see how your skills match the Purchasing Assistant role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity at Oxford University and how your background makes you a perfect fit for the team.
Showcase Your Attention to Detail:Since the role requires accuracy and compliance, we recommend including examples in your application that demonstrate your strong attention to detail. This could be from previous roles or projects you've worked on.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at University of Oxford
✨Know Your Stuff
Make sure you brush up on your knowledge of procurement and finance administration. Familiarise yourself with the purchase-to-pay processes and be ready to discuss how you've applied these in previous roles. If you've used Oracle R12, be prepared to share specific examples of how you navigated the system.
✨Show Off Your Attention to Detail
Since this role requires a keen eye for detail, think of instances where your attention to detail made a difference. Whether it was catching an error in a purchase order or ensuring compliance with documentation, have those examples ready to share. It’ll show that you understand the importance of accuracy in this position.
✨Communicate Like a Pro
As a Purchasing Assistant, you'll need to respond to various enquiries. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you successfully communicated with suppliers or internal teams to resolve issues. This will highlight your customer-focused approach.
✨Be Ready for Practical Questions
Expect some situational questions that test your problem-solving skills. Think about how you would handle a delayed order or a supplier issue. Being able to demonstrate your thought process and how you prioritise tasks will show that you're proactive and ready to tackle challenges head-on.
