At a Glance
- Tasks: Provide top-notch admin support to the Executive team at Bodleian Libraries.
- Company: Join the largest academic library service in the UK, part of Oxford's vibrant cultural scene.
- Benefits: Enjoy 38 days of leave, a great pension scheme, and hybrid working options.
- Other info: Flexible working environment with a focus on employee wellbeing and career development.
- Why this job: Be part of a dynamic team that engages communities through exciting exhibitions and events.
- Qualifications: Strong organisational skills, attention to detail, and excellent IT and communication abilities.
The predicted salary is between 30000 - 42000 € per year.
Clarendon Building, Broad Street, Oxford, OX1 3BG
About the role
We have an exciting opportunity for a motivated and enthusiastic person to deliver high quality administrative support to one of our Executive team. The Bodleian Libraries is the library service supporting the University of Oxford and is the largest academic library service in the UK and one of the largest library services in Europe. The Bodleian Libraries are also a key part of Oxford’s cultural community and leads an exciting programme of public exhibitions and events to engage communities with our collections. This is a full-time role working 36.5 hours per week and offering 1 day a week hybrid working.
About You
You will be a diligent senior administrator, with exceptional organisational skills, and have a keen eye for detail. You will be confident in multi-tasking and prioritising a varied and busy workload, and you will be able to work both independently and as part of a team. You will have excellent interpersonal and office IT skills and a high standard of literacy and numeracy.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days of annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
Personal Assistant to Bodleian Libraries Executive in Oxford employer: University of Oxford
The Bodleian Libraries, as part of the University of Oxford, offers a vibrant work environment that values employee wellbeing and professional growth. With generous benefits such as 38 days of annual leave, a contributory pension scheme, and opportunities for hybrid working, employees are supported in achieving a healthy work-life balance while contributing to a prestigious cultural institution. Joining our team means being part of a dynamic community that engages with diverse audiences through exciting exhibitions and events.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Bodleian Libraries Executive in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Bodleian Libraries on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Bodleian Libraries' recent exhibitions and events. Showing genuine interest in their work will definitely impress the hiring team!
✨Tip Number 3
Practice your organisational skills before the interview. Think of examples where you’ve successfully managed multiple tasks, as this role is all about juggling priorities!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Personal Assistant to Bodleian Libraries Executive in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle a busy workload. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about working with the Bodleian Libraries and how your skills align with the job description. Let us know what makes you the perfect fit for this role.
Show Off Your Attention to Detail:As a Personal Assistant, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your diligence and professionalism!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at University of Oxford
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Bodleian Libraries Executive. Familiarise yourself with the library's mission and recent initiatives. This will help you demonstrate your genuine interest and how your skills align with their needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational abilities. Think of times when you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this is crucial for the role.
✨Demonstrate Your Interpersonal Skills
As a Personal Assistant, you'll be interacting with various stakeholders. Practice articulating how you've built relationships in previous roles. Share specific instances where your communication skills made a difference, whether in resolving conflicts or collaborating on projects.
✨Be Ready for Practical Scenarios
Expect situational questions that assess your problem-solving skills. Prepare for scenarios like managing a last-minute schedule change or handling conflicting priorities. Think through your responses and consider how you would approach these challenges in a calm and effective manner.
