At a Glance
- Tasks: Support the COO with diary management, meetings, and governance administration.
- Company: Join the Nuffield Department of Medicine, a leader in medical research.
- Benefits: Competitive salary, pension scheme, and potential for career development.
- Other info: Fixed term contract until April 2027 with opportunities for internal candidates.
- Why this job: Make a real impact while gaining valuable experience in a dynamic environment.
- Qualifications: A levels or equivalent, with PA experience and strong organisational skills.
The predicted salary is between 35681 - 41636 £ per year.
We are seeking to appoint a Personal Assistant and Governance Administrator (Maternity Cover) to join the NDM Operations team within the Nuffield Department of Medicine.
Responsibilities
- Provide comprehensive Personal Assistant support to the COO, including managing a complex diary, arranging meetings, preparing agendas and papers, organising domestic and international travel, and managing correspondence and enquiries.
- Support the COO in preparing for meetings, liaising with internal and external stakeholders, and arranging and supporting visits and events.
- Coordinate the administration of the Department's governance structure, including organising committee meetings, preparing agendas and board papers, taking and circulating minutes, tracking actions using the Tracking Oxford Actions Database (TOAD), and maintaining the annual functional deadlines calendar.
- Support the preparation of reports and documentation for committees and ensure that actions and decisions are accurately recorded and followed up.
Qualifications
- Educated to A level standard or equivalent.
- Considerable experience working as a Personal Assistant or Executive Assistant at a senior level.
- Experience supporting governance or committee structures, including preparing agendas and papers, taking minutes and tracking actions.
- Excellent organisational and communication skills, strong attention to detail, and ability to prioritise a busy workload and meet deadlines.
- Excellent IT skills, including Microsoft Office.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Benefits and Conditions
This position is offered full time on a fixed term contract until 1 April 2027. The post is available until 1 April 2027 or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. It can be offered as a secondment opportunity for internal candidates.
Pay scale: Standard Grade 6: £35,681 - £41,636 with a discretionary range to £45,212 p.a. (pro rata). This is inclusive of a pensionable Oxford University Weighting of £1,730 per year (pro rata).
PA and Governance Administrator (Maternity Cover) in Oxford employer: University of Oxford
Joining the Nuffield Department of Medicine as a Personal Assistant and Governance Administrator offers a unique opportunity to work in a prestigious academic environment that values collaboration and innovation. With a strong focus on employee development, you will benefit from comprehensive support and training, while enjoying a flexible work culture that promotes work-life balance. Located in the vibrant city of Oxford, this role not only provides competitive remuneration but also the chance to contribute to impactful research and governance within a leading institution.
StudySmarter Expert Advice🤫
We think this is how you could land PA and Governance Administrator (Maternity Cover) in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a PA and Governance Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Nuffield Department of Medicine and understanding their governance structure. This will help us show that you're genuinely interested and ready to hit the ground running when it comes to supporting the COO.
✨Tip Number 3
Practice your organisational skills! Since this role involves managing complex diaries and coordinating meetings, consider setting up mock scenarios where you have to juggle multiple tasks. This will help us demonstrate your ability to prioritise effectively during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace PA and Governance Administrator (Maternity Cover) in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your experience as a Personal Assistant and any governance-related tasks you've handled. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the PA and Governance Administrator role. Be sure to mention your organisational skills and attention to detail, as these are key for us.
Showcase Your IT Skills:Since excellent IT skills are a must, don’t forget to mention your proficiency in Microsoft Office and any other relevant software. We love seeing candidates who can hit the ground running with tech!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at University of Oxford
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant and Governance Administrator. Familiarise yourself with managing complex diaries, preparing agendas, and supporting governance structures. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed busy workloads and prioritised tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to meet deadlines.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle sensitive information. Think about past experiences where you had to manage confidential matters or coordinate events, and be prepared to explain your thought process and actions.
✨Demonstrate Your IT Proficiency
Since excellent IT skills are crucial for this role, be ready to discuss your experience with Microsoft Office and any other relevant software. You might even want to mention specific tools you've used for tracking actions or managing correspondence, as this shows you're well-prepared for the technical aspects of the job.
