At a Glance
- Tasks: Support and promote over 160 events yearly, ensuring seamless client experiences.
- Company: Join a vibrant museum team in the heart of Oxford.
- Benefits: Enjoy 38 days leave, pension scheme, childcare services, and travel discounts.
- Other info: Dynamic role with opportunities for creativity and collaboration.
- Why this job: Be part of exciting events and make a real impact in a cultural setting.
- Qualifications: Experience in event coordination and strong communication skills required.
The predicted salary is between 28437 - 32108 £ per year.
Location: Parks Road, Oxford OX1 3PW
Hours: 36.5 hours per week
About the role
You will support the delivery and promotion of more than 160 events each year, working closely with the Events Manager to provide administrative, operational and marketing support for the Museum’s venue hire business. You will respond to enquiries, prepare quotations, maintain booking systems and coordinate communications with clients and suppliers to ensure a professional and seamless customer experience. You will also play a key role in supporting marketing activity for venue hire, helping to develop campaigns, maintain event imagery and ensure information across digital channels is accurate and engaging. Alongside this, you will assist with the operational coordination of daytime events and support the preparation of evening events as part of the wider Events Team. This is a permanent, full-time post, working 36.5 hours per week. This role requires regular manual handling and working at heights. Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to access to Museum collections.
About You
You will have previous experience supporting or coordinating events, alongside excellent administrative and organisational skills with the ability to manage competing priorities effectively. You will be confident communicating with a wide range of clients and stakeholders, both in person and over the telephone. You will be proactive, detail-focused and able to work both independently and collaboratively within a busy team environment. Strong written communication skills are essential, including experience producing engaging marketing content. You will also be willing to undertake practical tasks as part of event delivery, including moving furniture, signage and basic AV equipment. Experience working in a museum, gallery or similar cultural environment, and familiarity with Adobe InDesign or Photoshop, would be advantageous.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days of annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
£28,437 to £32,108 per annum. Grade 4
Events and Marketing Coordinator in Oxford employer: University of Oxford
As an employer, we pride ourselves on fostering a supportive and inclusive work environment that prioritises employee wellbeing. Located in the vibrant city of Oxford, our team enjoys generous benefits such as 38 days of annual leave, a robust pension scheme, and various family-friendly policies, all while contributing to the dynamic cultural landscape through the coordination of over 160 events annually. With ample opportunities for professional growth and a collaborative atmosphere, we are committed to ensuring that our employees find meaningful and rewarding careers with us.
StudySmarter Expert Advice🤫
We think this is how you could land Events and Marketing Coordinator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the events and marketing industry, especially those who work in museums or cultural venues. Attend local events, join relevant groups on social media, and don’t be shy about asking for informational interviews.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous event coordination work and any marketing campaigns you've been involved in. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Be proactive! If you see an event or marketing opportunity that excites you, reach out directly to the organisation. Express your interest and how you could contribute, even if they’re not currently hiring.
✨Tip Number 4
Apply through our website! We love seeing applications come through directly. Make sure to tailor your application to highlight your experience with event coordination and marketing, and don’t forget to mention your familiarity with tools like Adobe InDesign or Photoshop.
We think you need these skills to ace Events and Marketing Coordinator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Events and Marketing Coordinator role. Highlight your relevant experience in event coordination and marketing, and show us how your skills align with what we're looking for.
Show Off Your Communication Skills:Since strong written communication is key for this role, ensure your application is clear, concise, and engaging. Use examples from your past experiences to demonstrate how you've effectively communicated with clients and stakeholders.
Be Proactive and Detail-Focused:We love candidates who are proactive! In your application, share instances where you took initiative or managed competing priorities successfully. This will show us that you can thrive in a busy team environment.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at University of Oxford
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the museum hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This will show your genuine interest and help you stand out.
✨Show Off Your Organisational Skills
Be ready to discuss specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised under pressure.
✨Communicate Like a Pro
Since this role involves liaising with clients and stakeholders, practice your communication skills. Prepare to demonstrate how you would handle inquiries or resolve issues effectively. Think of scenarios where you’ve successfully communicated complex information clearly.
✨Get Creative with Marketing Ideas
Brush up on your marketing knowledge, especially around digital channels. Come prepared with ideas for engaging campaigns or content that could enhance the museum's venue hire business. This will showcase your proactive approach and creativity.
