At a Glance
- Tasks: Support alumni engagement, manage data, and coordinate exciting events.
- Company: Join a vibrant team dedicated to fostering alumni connections.
- Benefits: Earn £16.92 per hour plus holiday pay in a dynamic role.
- Other info: Full-time for 12 weeks with immediate start; great for gaining hands-on experience.
- Why this job: Make a difference by enhancing alumni experiences and building community.
- Qualifications: Strong admin skills, attention to detail, and event support experience.
The predicted salary is between 30000 - 30000 £ per year.
We are seeking an organised and service-focused Alumni Support Coordinator to support alumni engagement activities, onboarding processes, events administration and communications. This role combines stakeholder support, data management and event coordination within a busy alumni relations environment. The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay.
Key Duties- Alumni Onboarding & Data Administration
- Support onboarding of alumni onto the alumni portal, including preparing records, issuing invitations and tracking progress.
- Maintain accurate alumni records, mailing lists and trackers.
- Respond to routine onboarding and portal enquiries, escalating issues where appropriate.
- Update onboarding guidance, FAQs and process documentation.
- Events Administration
- Provide logistical and administrative support for alumni events and webinars.
- Coordinate invitations, registrations, event materials, catering, AV and supplier arrangements.
- Liaise with alumni, contributors and internal teams to support smooth event delivery.
- Provide on-the-day support for in-person, virtual and hybrid events.
- Assist with post-event follow-up and updating records.
- Communications & General Support
- Support drafting, proofreading and distribution of alumni communications.
- Maintain communication trackers, mailing lists and shared inboxes.
- Upload updates and resources to the alumni portal.
- Arrange meetings, maintain action trackers and support routine administrative processes.
- Provide flexible administrative support across the alumni team as required.
- Experience providing administrative support in a customer-facing or stakeholder-focused environment.
- Strong attention to detail and confidence managing data and records accurately.
- Excellent organisational skills and ability to manage competing priorities.
- Strong written and verbal communication skills.
- Good IT skills, including Microsoft Office, Outlook and Excel.
- Experience supporting events or webinars.
- Proactive, flexible and team-oriented approach.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Alumni Support Administrator in Oxford employer: University of Oxford
Join a dynamic and supportive team as an Alumni Support Administrator, where your organisational skills will shine in a vibrant alumni relations environment. We prioritise employee growth through continuous training and development opportunities, fostering a collaborative work culture that values your contributions. Located in a thriving community, we offer competitive pay and a chance to make a meaningful impact on alumni engagement activities.
StudySmarter Expert Advice🤫
We think this is how you could land Alumni Support Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to your alumni network and let them know you're on the job hunt. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Familiarise yourself with their alumni engagement activities and think about how your skills can contribute to their success.
✨Tip Number 3
Practice your communication skills! Whether it's answering questions or discussing your experience, being clear and confident will help you stand out during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you're serious about joining the team.
We think you need these skills to ace Alumni Support Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in administrative support and event coordination. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about alumni engagement and how your organisational skills can contribute to our team. Keep it friendly and professional!
Show Off Your Attention to Detail:In this role, accuracy is key! When submitting your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at University of Oxford
✨Know Your Alumni Support Role
Familiarise yourself with the key duties of the Alumni Support Administrator role. Understand the importance of alumni engagement and how your organisational skills will contribute to onboarding processes and event coordination.
✨Showcase Your Communication Skills
Prepare examples that highlight your strong written and verbal communication abilities. Be ready to discuss how you've effectively managed stakeholder relationships or communicated complex information in previous roles.
✨Demonstrate Attention to Detail
Bring specific examples of how you've maintained accurate records and data in past positions. This could include managing mailing lists or tracking progress on projects, which is crucial for this role.
✨Be Ready for Event Coordination Questions
Expect questions about your experience with event administration. Think of instances where you successfully coordinated logistics, handled registrations, or provided support during events, whether in-person or virtual.
