Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support healthcare research programmes by managing data and assisting with communications.
- Company: Join the Nuffield Department of Women’s & Reproductive Health at the University of Oxford.
- Benefits: Competitive salary, flexible working options, and a chance to make a difference in healthcare.
- Why this job: Be part of impactful research that improves outcomes for children and mothers in healthcare.
- Qualifications: Strong IT skills, attention to detail, and excellent communication abilities required.
- Other info: Full-time, fixed-term role with great career development opportunities.
The predicted salary is between 28437 - 32108 £ per year.
We have an exciting opportunity for someone to join the Nuffield Department of Women’s & Reproductive Health as an Administrative Assistant. The postholder will be supporting two important healthcare research programmes: the Children’s Surgery Outcome Reporting (CSOR) and the UK Obstetric Surveillance System (UKOSS). In this role, you will work closely with the Programme Managers to ensure reliable, timely management of study data, including collection, processing, validation, and quality assurance.
Responsibilities
- Maintain efficient data management systems and support data providers, including parents, to ensure data integrity through timely entry, reconciliation, cleaning, and validation.
- Liaise with collaborators and clinicians; handle communications and assist with meeting organisation and minute-taking.
- Use IT tools such as Microsoft Excel and Access in accordance with data protection and clinical research governance standards.
Programme context
The CSOR programme focuses on improving outcomes for children undergoing complex surgeries in specialised hospitals across England and Scotland. The programme seeks to identify elements of care that improve outcomes and facilitate sharing of good practice among hospitals. It is a collaboration involving the University of Oxford, leading hospitals, parent groups, and support organisations.
The UKOSS programme studies rare but serious obstetric disorders affecting thousands of women in pregnancy. By collecting data from hospitals nationwide, UKOSS enables research to better understand these conditions and improve clinical care. Monthly reports are gathered from maternity units to support ongoing epidemiological studies.
Qualifications
- Experience with data entry and managing information using common PC application software; strong IT skills, especially with Microsoft Office.
- Ability to work both independently and as part of a team; strong writing, communication, and organisational skills; ability to use initiative, take responsibility, and prioritise tasks.
- Accuracy, attention to detail, and a good telephone manner; understanding of confidentiality and willingness to maintain it strictly.
- Proficiency in spoken and written English.
Other information
Applications for flexible working arrangements are welcomed and will be considered in line with business needs.
Please note that this role does not meet the salary threshold required to obtain sponsorship for a Skilled Worker visa; however, applications are welcome from candidates who do not currently have the right to work in the UK but would be eligible to obtain a visa via another route.
You will be required to upload a CV and Supporting Statement as part of your online application. Go to https://www.jobs.ox.ac.uk/cv-and-supporting-statement for information and advice on writing an effective Supporting Statement.
This role is full time and is fixed term 2 years. The closing date for applications is 12.00 noon on Monday 16th February 2026. Interviews are expected to take place early March.
Salary: £28,437 to £32,108 per annum; Grade 4 (with a discretionary range of up to £34,732 per annum).
Administration Assistant in Oxford employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare research field, especially those connected to the Nuffield Department. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by brushing up on your data management skills. Be ready to discuss how you've handled data integrity and communication in past roles. Show them you're the perfect fit for their team!
✨Tip Number 3
Don’t forget to showcase your IT skills! Familiarise yourself with Microsoft Excel and Access, and be prepared to talk about how you’ve used these tools to manage information effectively.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience, especially with data management and IT skills, to show us you’re the perfect fit for our team.
Craft a Strong Supporting Statement: Your Supporting Statement is your chance to shine! Use it to explain how your skills and experiences align with the job description. Be specific about your achievements and how they relate to the responsibilities outlined.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to demonstrate your strong writing and communication skills in your application. We want to see how you can effectively convey information and collaborate with others.
Follow Application Instructions: Don’t forget to follow the application instructions carefully! Upload your CV and Supporting Statement through our website, and double-check everything before hitting submit. We’re excited to see your application!
How to prepare for a job interview at University of Oxford
✨Know Your Data
Since the role involves managing study data, brush up on your data management skills. Be prepared to discuss your experience with data entry and tools like Microsoft Excel and Access. Highlight any specific projects where you ensured data integrity or improved processes.
✨Communication is Key
You'll be liaising with various stakeholders, so practice articulating your thoughts clearly. Think of examples where you've successfully communicated complex information or organised meetings. This will show your potential employer that you're a team player who can handle communications effectively.
✨Attention to Detail Matters
Accuracy is crucial in this role, so be ready to demonstrate your attention to detail. You might want to prepare examples of how you've maintained high standards in previous roles, especially when it comes to data validation and quality assurance.
✨Show Your Initiative
The job requires someone who can take responsibility and prioritise tasks. Think of instances where you've taken the initiative to solve a problem or improve a process. This will help convey your ability to work independently while still being a valuable team member.
