At a Glance
- Tasks: Lead operations and financial management in a prestigious Oxford University department.
- Company: Join a renowned research and clinical centre at Oxford University.
- Benefits: Gain valuable experience in a fast-paced, dynamic environment.
- Other info: Immediate start required; on-site work essential.
- Why this job: Make a real impact while developing your skills in operations and management.
- Qualifications: Degree or equivalent experience in operations, administration, or project management.
The predicted salary is between 40000 - 50000 £ per year.
We are currently recruiting for a highly organised and proactive Temporary Operations Manager to join a prestigious Oxford University department based in Headington. This is a varied and fast‑paced role offering the opportunity to support the operational, financial, and strategic management of a leading research and clinical centre. Working closely with Senior Leadership, the successful candidate will oversee the smooth day‑to‑day running of the Centre, ensuring operational efficiency, financial sustainability, and excellent stakeholder support across a wide range of activities.
Key Responsibilities
- Finance & Commercial Operations
- Lead budgeting, forecasting, financial monitoring, and reporting activities.
- Manage costing and pricing of services to ensure full cost recovery and long‑term sustainability.
- Oversee expenditure, supplier payments, billing processes, and financial reconciliations.
- Liaise with University finance teams to support grants, invoices, purchase orders, and funding applications.
- Identify opportunities for income generation and support the development of new revenue streams.
- Negotiate supplier and service contracts to ensure value for money.
- Operations & Administration
- Oversee the effective day‑to‑day management of the Centre and its administrative functions.
- Troubleshoot operational issues and implement practical solutions to maintain business continuity.
- Support recruitment activities including drafting job descriptions, coordinating interviews, and liaising with HR.
- Organise committees, meetings, and high‑level events, including agendas, minutes, venues, catering, and budget management.
- Maintain accurate electronic and paper filing systems and oversee administrative support staff.
- Support facilities management, equipment maintenance, space allocation, and refurbishment projects.
- Stakeholder Engagement & Communications
- Act as a key point of contact for staff, researchers, clinicians, and external stakeholders.
- Provide guidance on University policies and procedures.
- Manage and update the Centre website, ensuring information remains accurate and engaging.
- Build strong working relationships across the University and NHS partners.
- Support public engagement and promotional activities on behalf of the Centre.
- Health & Safety & Compliance
- Ensure compliance with University and NHS health and safety regulations.
- Monitor incidents, report faults promptly, and support resolution of operational issues.
- Assist in maintaining security systems, equipment servicing schedules, and operational compliance standards.
About You
- Degree educated or equivalent professional experience.
- Proven experience in operations, administration, or project management within a complex organisation.
- Strong financial and budget management experience.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Confident communicator with strong stakeholder management and interpersonal skills.
- Previous staff management experience and strong IT skills, including MS Office applications.
- Professional, adaptable, and able to handle confidential matters with discretion.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Operations Manager employer: University of Oxford
Joining our prestigious Oxford University department as an Operations Manager offers a unique opportunity to work in a dynamic and supportive environment dedicated to research and clinical excellence. We pride ourselves on fostering a collaborative work culture that encourages professional growth, with access to extensive training and development resources. Located in Headington, you will benefit from being part of a renowned institution that values innovation and community engagement, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at or with Oxford University. A friendly chat can lead to insider info about the role and even a referral.
✨Tip Number 2
Prepare for the interview by researching the Centre's recent projects and initiatives. Show us you’re genuinely interested and ready to contribute to their goals. Tailor your answers to highlight how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in operations and finance clearly, as these are key areas for the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Operations Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Manager role. Highlight your experience in financial management, operations, and stakeholder engagement. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of your past achievements that relate to the key responsibilities mentioned in the job description.
Showcase Your Organisational Skills:Since this role requires excellent organisational skills, make sure to demonstrate how you've successfully managed multiple priorities in the past. We love seeing candidates who can juggle tasks like a pro!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at University of Oxford
✨Know Your Numbers
As an Operations Manager, you'll be dealing with budgets and financial reports. Brush up on your financial management skills and be ready to discuss how you've successfully managed budgets in the past. Bring examples of how you’ve ensured cost recovery and financial sustainability.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Prepare to share specific instances where you’ve effectively managed multiple priorities or streamlined operations. Think about how you can demonstrate your knack for keeping things running smoothly, especially in a fast-paced environment.
✨Engage Stakeholders
Stakeholder engagement is key in this position. Be prepared to talk about how you've built relationships with various stakeholders in previous roles. Highlight your communication skills and any successful collaborations that led to positive outcomes.
✨Be Ready for Problem-Solving
Operational issues will arise, and your ability to troubleshoot is crucial. Think of examples where you’ve identified problems and implemented practical solutions. Show them you can think on your feet and maintain business continuity even when challenges pop up.
