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- Tasks: Support research groups with admin tasks, meetings, and travel arrangements.
- Company: Join the Institute of Biomedical Engineering, a hub for innovative research.
- Benefits: Enjoy 38 days annual leave, pension scheme, childcare services, and more.
- Why this job: Be part of a dynamic team making a real impact in biomedical engineering.
- Qualifications: Experience in admin roles, strong communication skills, and attention to detail required.
- Other info: Flexible hours available; minimum of 30 hours per week.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and experienced Administrative Assistant to support several research groups within the Institute of Biomedical Engineering (IBME), with a primary focus on the CHI Lab and the Tissue Engineering Group. This is a permanent position based at the Old Road Campus in Headington, involving comprehensive administrative and secretarial support to Professor Cui, as well as PA support to another senior academic when required. While this is a full-time role, we are open to considering part-time arrangements for a minimum of 30 hours per week.
About The Role
You will act as the first point of contact for Professor Cui, members of the research group, students, staff, visitors, including international visitors. You will liaise with HR to ensure visit approvals are obtained and arrange programs or meetings as needed. Under the guidance of the IBME Office Manager, you will assist with institute-wide administrative tasks, working closely with PAs, Research Group Administrators, and the Institute's administrative staff.
About You
You should have experience managing administrative processes, including arranging complex travel, meetings, and seminars. The ability to organise and prioritise a varied workload to meet deadlines is essential, along with strong attention to detail. You should also possess strong computer skills, excellent written and verbal communication abilities, and experience with financial information systems is advantageous.
What We Offer
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Membership to social and sports clubs
- Discounted bus travel and Season Ticket travel loans
The university also hosts numerous social groups and sports clubs for those seeking more than just a great place to work.
Application Process
For more information about working at the department, see [link]. Only online applications received before midday on 30 June 2025 will be considered.
IBME Administrative Assistant employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IBME Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific research groups you'll be supporting, especially the CHI Lab and the Tissue Engineering Group. Understanding their projects and goals will help you demonstrate your enthusiasm and how you can contribute to their success during any interviews.
✨Tip Number 2
Network with current or former employees of the IBME or similar roles. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Since the role involves managing complex travel and meetings, think of specific examples from your past experiences that showcase your ability to handle multiple tasks efficiently.
✨Tip Number 4
Highlight your communication skills during any interactions with the hiring team. As the first point of contact for Professor Cui and others, being able to convey information clearly and professionally is crucial, so be ready to demonstrate this in conversations.
We think you need these skills to ace IBME Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Administrative Assistant position. Tailor your application to highlight relevant experiences that align with the role.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in managing administrative processes, arranging travel, and organising meetings. Use specific examples to demonstrate your skills in these areas.
Showcase Communication Skills: Since the role involves liaising with various stakeholders, make sure to showcase your written and verbal communication skills. Provide examples of how you've effectively communicated in previous roles.
Proofread Your Application: Before submitting your application, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at University of Oxford
✨Research the Institute
Before your interview, take some time to learn about the Institute of Biomedical Engineering and its research groups. Understanding their work, especially the CHI Lab and Tissue Engineering Group, will help you demonstrate your genuine interest in the role and how you can contribute.
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to manage various tasks simultaneously. Be prepared to discuss specific examples from your past experience where you've successfully organised complex travel arrangements or coordinated meetings, highlighting your ability to prioritise effectively.
✨Prepare for Communication Scenarios
Since you'll be the first point of contact for Professor Cui and other visitors, practice articulating how you would handle different communication scenarios. This could include dealing with international visitors or liaising with HR, showcasing your strong verbal and written communication skills.
✨Highlight Attention to Detail
Attention to detail is crucial in this role. Be ready to provide examples of how you've ensured accuracy in your previous administrative tasks, whether it's managing financial information or preparing documents. This will reassure the interviewers of your capability to handle sensitive information.
