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- Tasks: Join the Finance Team to manage invoices and support financial administration.
- Company: Be part of the Nuffield Department of Clinical Medicine at the University of Oxford.
- Benefits: Full-time, permanent position with opportunities for professional growth.
- Why this job: Make a difference in a dynamic research environment while developing your finance skills.
- Qualifications: GCSE level education with strong numerical and IT skills required.
- Other info: Collaborative team atmosphere with a focus on training and engagement.
The predicted salary is between 28800 - 43200 £ per year.
Overview
We are seeking to appoint a Finance Assistant to join the Finance Team within the Nuffield Department of Clinical Medicine (NDM). NDM is one of the largest departments in the University of Oxford and part of the Medical Sciences Division, responsible for a wide range of research and teaching activities. The Finance Team provides shared financial services to 15 Centres and Institutes across the Old Road Campus, supporting the Department’s complex and diverse research portfolio.
This is a full-time, permanent position.
Responsibilities
- Working with the Accounts Payable team, oversee invoice entry, supplier statement reconciliations, and reviewing invoices on hold.
- Handle enquiries from stakeholders using the departmental ticketing system; act as a key point of contact for academics, researchers and administrative colleagues across the department.
- Collaborate with other members of the NDM Professional Services team, in particular the Grants Team and the Financial Management Team, and contribute to the wider management of the department through the development and implementation of departmental policies and procedures.
- Prepare and process invoices, resolve supplier queries, review reports to ensure payments are accurate and timely, and maintain complete records for audit purposes.
- Support colleagues across the Finance Team, provide advice on financial procedures, and liaise with internal and external stakeholders, including suppliers and the University’s central Finance Division.
- Help maintain good working relationships across the Department, contribute to efficient financial administration, and take part in departmental engagement and training activities.
Qualifications
- Educated to GCSE level (or equivalent) with proven numerical ability.
- Strong IT skills, particularly in Microsoft Excel, Word and Outlook.
- Excellent organisational skills, strong attention to detail, and the ability to manage your own workload while meeting deadlines.
- Effective communication skills and the ability to work well in a team.
- Experience of financial administration, working in a research or academic environment, or knowledge of the University’s Oracle financial system would be advantageous.
How to apply
Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.
Note: This position is on a full-time, permanent basis.
Important dates
Only applications received before 12 midday on 9 October 2025 will be considered. Please quote 182008 on all correspondence.
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Finance Assistant – Accounts Payable employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant – Accounts Payable
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Nuffield Department of Clinical Medicine. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the department's recent projects. We want to show that we’re genuinely interested in their work and how we can contribute to their financial success.
✨Tip Number 3
Practice common interview questions related to finance and accounts payable. We should be ready to discuss our experience with invoice processing and stakeholder communication confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, it shows we’re serious about joining the team.
We think you need these skills to ace Finance Assistant – Accounts Payable
Some tips for your application 🫡
Tailor Your Supporting Statement: Make sure to customise your supporting statement for the Finance Assistant role. Highlight how your skills and experiences align with the selection criteria mentioned in the job description. We want to see how you fit into our team!
Show Off Your Numerical Skills: Since this role requires strong numerical ability, don’t shy away from showcasing your experience with numbers. Whether it’s handling invoices or managing budgets, let us know how you've successfully navigated financial tasks in the past.
Keep It Clear and Concise: When writing your CV and supporting statement, clarity is key! Use straightforward language and bullet points where possible. We appreciate a well-organised application that makes it easy for us to see your qualifications at a glance.
Apply Through Our Website: Remember to submit your application through our website! It’s the best way to ensure we receive all your documents correctly. Plus, it helps us keep track of your application easily. Don’t miss out on this opportunity!
How to prepare for a job interview at University of Oxford
✨Know Your Numbers
As a Finance Assistant, you'll be dealing with invoices and financial records. Brush up on your numerical skills and be ready to discuss how you've handled financial data in the past. Use specific examples to showcase your attention to detail and accuracy.
✨Master the Tech
Familiarise yourself with Microsoft Excel, Word, and Outlook, as these are crucial for the role. Consider preparing a few examples of how you've used these tools effectively in previous positions, especially in managing invoices or financial reports.
✨Communication is Key
You'll be a point of contact for various stakeholders, so practice articulating your thoughts clearly. Think about times when you've successfully resolved queries or collaborated with others, and be ready to share those experiences during the interview.
✨Show Your Organisational Skills
The role requires excellent organisational abilities. Prepare to discuss how you manage your workload and meet deadlines. You might want to bring up specific strategies or tools you use to stay organised, especially in a busy finance environment.
