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For Companies At a Glance
- Tasks: Coordinate and manage exciting events at a vibrant new cultural hub.
- Company: Join the Schwarzman Centre for the Humanities, a landmark destination in Oxford.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be part of shaping a new venue and create memorable experiences for visitors.
- Qualifications: Experience in event coordination and strong communication skills required.
- Other info: Hands-on role with a chance to collaborate across academic and cultural teams.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Are you ready to help shape one of Oxford\’s most exciting new destinations for culture, learning, and public engagement? The Schwarzman Centre for the Humanities is a landmark new University building that brings together world-class teaching and research with a vibrant mix of public-facing venues—including a concert hall, theatre, exhibition space, library, cinema, café and more. As we prepare to open our doors on 29 September 2025, we\’re seeking an experienced and proactive Events Coordinator to help establish and deliver our commercial events programme from the ground up. Sitting within our dynamic Commercial Team, you will be primarily responsible for administering and managing a wide range of events and activity bookings, from conferences and hospitality packages to commercial hires and public programmes. This is a hands-on, end-to-end role that spans:
Responsibilities
- Responding to enquiries and converting leads into bookings
- Planning and coordinating logistics across multiple venues
- Supporting the delivery of events on-site with professionalism and flair
- Capturing customer and staff feedback and refining processes for continuous improvement
- Collaborating with colleagues across academic and cultural teams to ensure seamless scheduling and exceptional service
- Building lasting relationships to drive repeat business
Qualifications
- Proven experience in event coordination, ideally across diverse venues or multi-use buildings
- A can-do attitude and the initiative to shape new systems and workflows
- Excellent communication and stakeholder management skills
- Flexibility to balance office-based planning with on-the-ground delivery
- Willingness to engage in light manual handling and active venue work (training provided)
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Commercial Events Coordinator employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Events Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and meet-ups to connect with people in the events sector. You never know who might have the inside scoop on job openings or be looking for someone just like you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events and experiences. This can be a game-changer during interviews, as it gives potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire, like the Schwarzman Centre for the Humanities, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're genuinely interested in joining our team and helps us get to know you better right from the start.
We think you need these skills to ace Commercial Events Coordinator
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for event coordination shine through! Share specific examples of past events you've managed and how they reflect your proactive approach and can-do attitude.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight relevant experience that aligns with the job description. We want to see how your skills fit into our vision for the Schwarzman Centre!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills at a glance.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at University of Oxford
✨Know Your Venue
Familiarise yourself with the Schwarzman Centre for the Humanities and its unique offerings. Understand the different spaces available and how they can be utilised for various events. This knowledge will help you demonstrate your enthusiasm and ability to envision successful events in this exciting new venue.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your event coordination skills. Focus on instances where you've successfully managed logistics, handled multiple bookings, or improved processes. This will show the interviewers that you have the hands-on experience needed for this end-to-end role.
✨Emphasise Collaboration Skills
Since the role involves working closely with academic and cultural teams, be ready to discuss how you've effectively collaborated in previous positions. Share stories that illustrate your communication skills and ability to build relationships, as these are key to driving repeat business.
✨Demonstrate a Can-Do Attitude
Exude positivity and a proactive mindset during the interview. Be prepared to discuss how you've tackled challenges in the past and your willingness to adapt to new systems and workflows. This attitude will resonate well with the team looking for someone who can shape their commercial events programme.
