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- Tasks: Support the Occupational Health team by managing administrative processes and client interactions.
- Company: Join the prestigious University of Oxford, a leader in global research and innovation.
- Benefits: Enjoy 38 days of annual leave, flexible working, and a generous family leave scheme.
- Why this job: Be part of a dynamic team making a real impact on health and safety in a world-class institution.
- Qualifications: Experience in administration, client-facing roles, and proficiency in standard computer programs required.
- Other info: Work in a vibrant community with excellent career development opportunities.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Job Overview
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The University Occupational Health and Safety Office is part of the Human Resources department within the University Administration and Services. The Office provides advice on all aspects of health and safety within the University, including fire safety. Its main function is to support the University\’s Safety Executive Group, by monitoring compliance and formulating policies or guidance. This includes coordinating consultation exercises with the University\’s Consultative Committee for Health and Safety. A small, friendly unit, the University Occupational Health Service provides occupational health (OH) services to University staff, post-graduate students, medical students, academic visitors, and some undergraduate students at its city centre location, and at one satellite clinic. The department is presently staffed by a team of a Consultant OH Physician, OH Advisers, OH Nurses, and three administrative staff. The clinical administrator is one of those 3 administrative staff who are key to the smooth-running of the department, being the first point of contact for most of the clients and managers seeking support from the OH team. The administration roles are important enablers of both the quality and responsiveness of the OH services, and the role holders will work closely with the OHS clinical team and a range of clients and stakeholders.
Responsibilities and Qualifications
- Experience of managing administrative processes and client-facing work
- Ability to interpret, apply and communicate regulations and procedures
- The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others
- The ability to organise own workload and to work to deadlines, evidenced by formal qualifications at (for example BTEC ND, NVQ Level 3 or equivalent) and/or significant work experience at a similar level
- Ability to use standard computer programs (Outlook, Word, Excel) and have experience of using a database
- Previous experience of working as part of a team in an office environment, Experience of working within an HE institution or within a service industry environment
- Some experience of clinical administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach
- Previous experience of working with Cority or equivalent OH patient record electronic platforms
- Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground‑breaking research that tackles global challenges – from advancing sustainability to pioneering healthcare solutions – and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.
Benefits
- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full‑pay maternity and adoption leave, plus 12 weeks of full‑pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
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Clinical Administrator employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Oxford through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Occupational Health and Safety Office. Understand their role in the university and think about how your skills can contribute to their mission. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice common interview questions related to clinical administration. Think about scenarios where you've had to manage client-facing work or resolve issues independently. We all know that confidence is key, so the more you practice, the better you'll feel!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at the University of Oxford. Good luck!
We think you need these skills to ace Clinical Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Clinical Administrator role. Highlight your relevant experience in administrative processes and client-facing work, as this will show us you understand what we're looking for.
Show Off Your Skills: Don’t forget to mention your ability to use standard computer programs like Outlook, Word, and Excel. If you've got experience with databases or electronic platforms like Cority, let us know – it’s a big plus!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that demonstrate your attention to detail and methodical approach, so make sure everything is easy to read.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at University of Oxford
✨Know Your Stuff
Make sure you understand the role of a Clinical Administrator and the specific responsibilities outlined in the job description. Familiarise yourself with the University of Oxford's Occupational Health and Safety Office, its functions, and how it supports the wider university community.
✨Showcase Your Experience
Prepare to discuss your previous administrative experience, especially in client-facing roles. Be ready to provide examples of how you've managed processes, communicated regulations, and worked independently. Highlight any relevant qualifications or experiences that align with the job requirements.
✨Demonstrate Attention to Detail
Since this role requires accuracy and a methodical approach, be prepared to discuss how you ensure precision in your work. You might want to share specific instances where your attention to detail made a difference, especially in clinical administration or data management.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics, the challenges the department faces, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
