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- Tasks: Coordinate exciting academic events like seminars and workshops at a prestigious business school.
- Company: Join Saïd Business School, known for its commitment to academic excellence and collaboration.
- Benefits: Enjoy 38 days of holiday, hybrid working, and various perks like discounted travel and subsidised catering.
- Why this job: Be part of a dynamic team that values diversity and makes a real impact in academia.
- Qualifications: Looking for organised, proactive individuals with event coordination experience and strong communication skills.
- Other info: Embrace a culture of inclusion and contribute to a brighter, equitable future.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events. In this role, you will play a key part in coordinating seminars and research camps, while also supporting broader event delivery across the School. You will contribute to post-event evaluation and continuous improvement, working closely with colleagues across the School to ensure smooth, impactful events that reflect Oxford Saïd\\\’s values of academic excellence and collaboration.
Responsibilities
- Coordinate and deliver seminars, research camps and other faculty-led events.
- Manage logistics including registrations, travel, catering and event materials.
- Maintain accurate databases of speakers and participants, and produce reports and evaluations.
- Support marketing and promotion of events in collaboration with internal teams.
- Monitor event budgets, process financial administration and maintain accurate records.
- Contribute to post-event evaluation and continuous improvement, working with colleagues to ensure events are delivered to high professional standards.
Qualifications
- You will have proven experience in organising and coordinating events, with excellent project and time-management skills and a sharp eye for detail.
- Highly organised, self-motivated and proactive, with strong communication skills and a confident, professional manner.
- A customer-focused approach and ability to work collaboratively across teams.
Culture and Diversity
At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.
Benefits
- Generous holiday allowance of 38 days including bank holidays
- Hybrid working
- Membership of the Oxford staff pension scheme
- Discounted bus travel
- Subsidised onsite catering
- Cycle loan scheme
- Plus, many other University benefits
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Academic Events Coordinator employer: University of Oxford
Contact Detail:
University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Events Coordinator
✨Tip Number 1
Familiarise yourself with the types of events that Saïd Business School hosts. Understanding their focus on research-driven seminars and workshops will help you tailor your approach and demonstrate your enthusiasm for their mission during any discussions.
✨Tip Number 2
Network with current or former employees of Saïd Business School, especially those in event coordination roles. They can provide valuable insights into the team culture and expectations, which can be beneficial when you engage with the hiring team.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event plan. This could include logistics, budgeting, and post-event evaluation strategies. Presenting this during an interview can highlight your proactive approach and attention to detail.
✨Tip Number 4
Demonstrate your customer-focused mindset by thinking about how you would enhance the attendee experience at academic events. Be ready to discuss ideas on improving engagement and collaboration, as this aligns with the values of Oxford Saïd.
We think you need these skills to ace Academic Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in event coordination. Focus on specific examples where you've successfully managed logistics, registrations, and budgets for events similar to those described in the job listing.
Craft a Compelling Cover Letter: In your cover letter, express your passion for academic events and detail how your skills align with the responsibilities of the role. Mention your proactive approach and ability to work collaboratively, as these are key qualities sought by Saïd Business School.
Showcase Relevant Experience: When detailing your previous roles, emphasise any experience you have with post-event evaluation and continuous improvement. This will demonstrate your commitment to delivering high professional standards in event management.
Highlight Communication Skills: Since strong communication skills are essential for this role, provide examples of how you've effectively communicated with diverse teams or stakeholders in past positions. This could include managing marketing efforts or liaising with speakers and participants.
How to prepare for a job interview at University of Oxford
✨Showcase Your Organisational Skills
As an Academic Events Coordinator, your ability to organise and manage multiple events is crucial. Be prepared to discuss specific examples of past events you've coordinated, highlighting your project management skills and attention to detail.
✨Demonstrate Your Communication Abilities
Strong communication skills are essential for this role. During the interview, emphasise your experience in collaborating with various teams and stakeholders. Share instances where your communication made a significant impact on event success.
✨Highlight Your Customer-Focused Approach
The role requires a customer-focused mindset. Be ready to explain how you prioritise participant and speaker needs, ensuring a positive experience for everyone involved. Discuss any feedback you've received that reflects your commitment to service.
✨Prepare for Questions on Budget Management
Since you'll be monitoring event budgets, it's important to demonstrate your financial acumen. Prepare to discuss your experience with budget management, including how you've successfully managed costs while delivering high-quality events.
