At a Glance
- Tasks: Lead improvements in engineering systems and project management for world-class research.
- Company: The University of Oxford, a global leader in scientific research and innovation.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Join a dynamic team in a stimulating environment with excellent career prospects.
- Why this job: Make a real impact on groundbreaking projects while collaborating with top researchers.
- Qualifications: Engineering degree or equivalent experience, with skills in project management and digital tools.
The predicted salary is between 30150 - 36850 £ per year.
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.
Department: The Department of Physics is one of Europe's leading physics departments, supporting world-class research across fields ranging from particle physics and astrophysics to quantum technologies and climate science. The Mechanical Engineering Group, part of the Oxford Physics Technical Excellence Centre (OPTEC), provides the engineering expertise that enables many of these internationally recognised research programmes.
Join us to help develop the engineering systems, project management practices and processes that support world-leading scientific research.
About the Role: This is an opportunity to play a key role in how engineering projects are delivered within the Department of Physics. Working closely with the Head of Mechanical Engineering Group, you will lead improvements to the systems and processes used by the Design Office, helping ensure projects are delivered efficiently, consistently and to a high standard.
A significant part of the role focuses on developing and maintaining engineering management systems, including configuration management, document control, PLM, quality processes and workflow automation. You'll identify opportunities to improve how information flows through the Mechanical Engineering Group, developing practical solutions using tools such as Power Automate, databases and other digital technologies.
You'll also provide project management support across a diverse portfolio of UK and international research projects. Working alongside engineers and academics, you'll assist with planning, scheduling, risk management, reporting, procurement activities and coordination between the Design Office, workshops and project teams. While the role includes some involvement in mechanical engineering activities where appropriate, its primary focus is enabling successful project delivery through effective engineering systems and project coordination.
This role offers the opportunity for hybrid working.
About You: You’ll have an engineering degree (or equivalent experience) together with experience of supporting engineering or technical projects in a structured environment. You’ll understand configuration management, document control, quality processes and project management, and be comfortable developing practical improvements to engineering workflows.
You will have experience using digital tools to automate or improve engineering processes, such as Power Automate, VBA, Microsoft Access, Excel or similar technologies. Experience with engineering data management, PLM systems or mechanical CAD packages would be advantageous, although your ability to develop robust engineering processes and support project delivery is more important than extensive design experience.
You will be an organised, proactive communicator who enjoys working with a wide range of people. Comfortable liaising with academics, engineers, technicians, suppliers and international collaborators, you’ll be able to manage competing priorities, interpret technical information and help projects progress from concept through delivery.
The closing date for applications is Midday 27 August 2026.
Design Office Admin Engineer in Oxford employer: University of Oxford, Department of Physics
The University of Oxford offers a dynamic and intellectually stimulating work environment, renowned for its commitment to excellence in research and education. As part of the Department of Physics, you will have the opportunity to contribute to groundbreaking projects while enjoying a culture that fosters collaboration, innovation, and professional growth. With hybrid working options and a focus on developing engineering systems that support world-class research, this role is perfect for those seeking meaningful employment in a prestigious institution.
Contact Details:
University of Oxford, Department of Physics Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Design Office Admin Engineer in Oxford
✨Join Engineering Meetups!
Get yourself along to local engineering meetups or tech conferences. These are great places to connect with like-minded folks and industry leaders who might just have a lead on that full-time Design Office Admin Engineer role you’re after at University of Oxford, Department of Physics.
✨Show Off Your Projects!
Don’t be shy about showcasing your engineering projects. Whether it’s a funky app, a mechanical design, or a complex algorithm, having a solid portfolio on platforms like GitHub can really make you stand out. Plus, it gives potential employers at University of Oxford, Department of Physics a taste of what you can bring to the table!
✨Engage with Online Communities
Dive into engineering forums and online communities, like Reddit or specific engineering Discord channels. Sharing your insights, asking questions, and being active can help you build connections that might lead to job opportunities at University of Oxford, Department of Physics.
✨Apply Through Company Websites
When you spot a role like Design Office Admin Engineer at University of Oxford, Department of Physics, apply directly through their website. Often, this can show your genuine interest in the company and you might just get noticed quicker than via typical job boards.
We think you need these skills to ace Design Office Admin Engineer in Oxford
Some tips for your application 🫡
Showcase Your Technical Expertise:When applying for an engineering role like Design Office Admin Engineer, it’s essential to highlight your technical skills. Include any relevant software or tools you're proficient in on your CV—think CAD software, simulation tools, or programming languages. Don't skimp on any engineering projects you've worked on that demonstrate your ability to solve complex problems.
Focus on Results and Impact:In the engineering world, we love numbers and real-world impact. Quantify your achievements wherever possible—like reducing costs by a certain percentage, improving efficiency, or successfully completing a project ahead of schedule. This gives your future employers at University of Oxford, Department of Physics a clear picture of the value you can bring.
Craft a Compelling Cover Letter:Use your cover letter to express your passion for engineering and explain why you’re drawn to University of Oxford, Department of Physics specifically. Share what aspects of their work excite you and how your values align with theirs. This is your chance to show a bit of personality while keeping it professional!
Include Relevant Certifications:If you have any engineering certifications, especially ones that are recognised in your field, make sure to feature them prominently on your CV. They demonstrate not just your knowledge, but also your commitment to professional development, which is something we at StudySmarter value highly.
How to prepare for a job interview at University of Oxford, Department of Physics
✨Brush Up on Core Engineering Principles
Before heading into the interview with University of Oxford, Department of Physics, make sure you're solid on the fundamental engineering principles relevant to the role. Be ready to discuss concepts such as thermodynamics, fluid mechanics, or structural analysis, depending on the specifics mentioned in the job description. Don’t skip any hands-on projects or coursework; these can be excellent talking points!
✨Show Off Your Problem-Solving Skills
Expect technical questions or case studies during your interview—after all, engineering is all about solving problems! Prepare a few examples of how you've tackled engineering challenges in the past, whether at university or in any practical experience. Practising with mock technical interviews can really help you articulate your thought process and solutions.
✨Relate Your Experience to the Role
In a full-time role, employers like University of Oxford, Department of Physics want to see that you can adapt and grow within their team. Be ready to discuss how your previous internships, projects, or studies relate directly to the work you'll be doing. Highlight specific experiences that showcase your collaborative skills and how you've successfully worked within a team environment.
✨Know Your Tools and Software
Most engineering roles require familiarity with specific tools and software. Prepare to talk about your proficiency with programmes like AutoCAD, MATLAB, or SolidWorks if they’re relevant to the role. Even better, have examples of projects where you’ve used these tools, as it'll demonstrate your hands-on experience and readiness for the job.
